administrative assistant

Education:

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Liaise with management, union officials and HR consultants.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Type and proofread correspondence, forms and other documents.
• Conduct research.
• Perform data entry.
• Provide customer service.
• Maintain and manage digital database.

Computer and technology knowledge:

• MS Excel.
• MS Word.
• Database software.

Technical terminology:

• Business.

Area of specialization:

• Reports and records.
• Invoices.
• Facility management.

Transportation/travel information:

Public transportation is available.

Personal suitability:

• Flexibility.
• Organized.
• Team player.
• Accurate.
• Client focus.
• Reliability.

Experience:

3 years to less than 5 years.

Employment terms options:

Day.

Health benefits:

• Dental plan.
• Health care plan.