Training Administration Assistant

As a Training Administration Assistant / Training Coordinator, you are the organizational engine behind the training operations of Q‑Academy. You ensure that every training course — from registration to certificate — runs smoothly, correctly, and professionally. You safeguard the quality of our processes, support participants and trainers, and help build a strong, structured training organization.

• Registering and processing registrations, attendance, and certificates.
• Managing training data in our systems.
• Following up on subsidy files (Vlaams opleidingsverlof, sectorfondsen).
• Checking administrative requirements and deadlines.
• Planning, preparing, and practically organizing training courses.
• Coordinating with trainers, locations, and internal stakeholders.
• Ensuring smooth communication to participants.
• Helping build an efficient training structure.
• Identifying areas for improvement and helping to optimize processes.
• Supporting reporting and quality monitoring.
• Experience in an administrative or supportive role (HR, finance, accounting, …).
• You are proficient in English and French.
• You work accurately, structured, and proactively.
• You plan, set priorities, and maintain an overview.
• You switch smoothly between different tasks and remain calm under pressure.
• You are digitally skilled and work fluently with MS Office.