Project Admin

Key Responsibilities

Project Coordination & Administration

• Coordinate daily project activities and support project execution.
• Track project progress, action items, milestones, and deliverables.
• Support project scheduling, meeting coordination, and resource planning.
• Prepare and maintain project documentation, reports, and trackers.
• Assist in monitoring project timelines and highlighting potential delays or risks.
• Coordinate with internal teams, external vendors, and stakeholders on project matters.
• Follow up on outstanding tasks, approvals, and action items.

Meeting & Communication Support

• Arrange project meetings, workshops, and discussions.
• Prepare meeting agenda, presentation materials, and minutes of meeting (MOM).
• Track meeting action items and ensure timely follow-up.
• Facilitate communication between project teams and stakeholders.
• Support project status reporting and management updates.

Documentation & Reporting

• Maintain project documentation repository and version control.
• Support preparation of:
• Weekly/monthly project reports
• Project schedules and trackers
• Risk and issue logs
• Change request records
• Deployment schedules
• Governance presentation slides
• Ensure project documents are updated and properly organized.

Project Governance & Compliance

• Support compliance with project governance processes and procedures
• Assist in tracking approvals, sign-offs, and submission deadlines.
• Ensure proper documentation for audits, reviews, and project milestones.
• Support coordination for project reviews, testing activities, and deployment preparation.

Coordination with Technical Teams

• Work closely with:
• Software Engineers
• System Engineers
• Infrastructure Teams
• IT Security Teams
• Vendors and external parties
• Assist in coordinating testing schedules, deployment activities, and operational support tasks.
• Support incident tracking and escalation coordination when required.

Candidates who are interested can apply above. Alternatively, please send your CVs to ashwathy.pillai@tg-hr.com

Regret to inform that only shortlisted candidates will be notified.

CEI: R1988671. EA License: 14C7275