HR/Admin

Your tasks

We are looking for an experienced Administration Officer to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Plan and coordinate administrative procedures and systems and devise ways to streamline processes

Recruit and train personnel and allocate responsibilities and office space

Assess staff performance and provide coaching and guidance to ensure maximum efficiency

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Manage schedules and deadlines Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Monitor costs and expenses to assist in budget preparation

Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

Organize and supervise other office activities (recycling, renovations, event planning etc.)

Ensure operations adhere to policies and regulations Keep abreast with all organizational changes and business developments

Requirements

A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

1. Shipyard Experience – Mandatory and Highest Priority

Must have prior working experience in a shipyard or with a contractor providing services to shipyards. Candidates with direct shipyard experience or experience managing administration for shipyard contractors will be given the highest priority.

1. Proven Administrative Management Experience

Demonstrated experience in administration management, including overseeing daily administrative operations and coordinating departmental activities.

1. Knowledge of Office Management and Compliance

In-depth understanding of office management procedures, departmental policies, and applicable legal and regulatory requirements.

1. Financial and Facilities Management

Familiarity with basic financial management, budgeting, cost control, facilities management, and administrative resource planning.

1. Computer Proficiency

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

1. Analytical and Problem-Solving Skills

Strong analytical thinking, sound judgment, and the ability to identify issues and implement practical solutions.

1. Organizational and Multitasking Abilities

Excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively in a fast-paced working environment.

1. Leadership and Teamwork

A responsible team player with good leadership, communication, interpersonal, and staff coordination skills.

1. Educational Qualifications

Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.