Resource Management Specialist

This position serves as the Resource Management Specialist for the Financial Management Division (FMD), Marketing and Regulatory Programs - Business Services (MRPBS). The incumbent is responsible for performing administrative and program work relating to budget and fiscal record keeping and reporting, procurement, and personnel management in support of the Chief Financial Officer for Marketing and Regulatory Programs (CFO), Division Director and FMD Management Team (MT).

Major duties

• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Develops and implements administrative procedures and practices for the Financial Management Division (FMD) that support Marketing, Regulatory and Business Services (MRPBS), Animal and Plant Health Inspection Service (APHIS) and USDA issued guidance.
• Assists the FMD Management Team in analyzing administrative problem areas and makes recommendations for improvements.
• Serves as a liaison for FMD with the other MRPBS Divisions, administrative staffs within the Agency and the Department, and with representatives from the private sector.
• Leads the FMD Branches in tracking their budget costs utilizing the APHIS Cost Management System (ACMS) and developing procedures for reporting and controlling the FMD budget.
• Independently monitors FMD Director spending and resolves potential problems resulting from overspending, consulting the Director or FMD MT, only when necessary. Determines the legitimacy of expenditures and ensures funding is available.
• Works closely with the Director and FMD Management Team (MT) to ensure completion of activities and deliverables associated with FMD annual goals and initiatives.
• Compiles and summarizes technical and administrative data, independently prepares reports and responses to inquiries, assembles information/documents, and composes technical correspondence, as required or in anticipation of the needs of the FMD MT.
• Serves as FMD Purchase card holder, independently takes action to purchase supplies and other services via Government Purchase Card in accordance with purchase regulations.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level (GS-9) in the normal line of progression for the position being filled. FOR THE GS-11 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-9 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Experience in applying management principles, organizational theory, and techniques of analysis and evaluation including an understanding of administrative functions including budget, personnel, travel, administrative services, executive correspondence, technical services, and records maintenance. Knowledge of standardized administrative practices and procedures to conduct studies of clerical work processes in various organizations to identify, analyze, and recommend solutions to problems. Experience in applying fact-finding and investigative techniques (e.g., employee/supervisor interviews, review of work procedures, instructions, records, and files) to gather clear-cut factual evidence of administrative waste and abuse, or compliance with regulations. Knowledge of procurement and financial management principles, with an understanding of review, documentation, and reconciliation of Government Purchase Card transactions in strict compliance with acquisition regulations and internal controls. OR Education Substitution: Ph.D. or equivalent doctoral degree; or 3 full years of progressively higher level graduate education leading to such a degree; or LL.M., if related OR COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-11 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. TRANSCRIPTS are required if: You are qualifying for the position based on education. You are qualifying for this position based on a combination of experience and education. This education must have been successfully completed and obtained from an accredited school, college, or university. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.