Assignments Management and Control Specialist

Your tasks

Ensure the end-to-end management of the Bank's management decisions and assignments, from clarifying formulations to registration, monitoring, deadline monitoring, escalation, verification of closure, and reporting.

Involvement in the preparation phase of decision drafts

• Studies the formulations of assignments included in decision drafts, ensuring their clarity and the definition of responsible parties, execution deadlines, expected results, and closure criteria.
• Identifies incomplete or vague formulations and, by collaborating with the departments preparing the decision drafts, the Board Secretary, Meeting Secretaries, and other responsible parties, proposes measures for their clarification.

Registration of assignments and data management

• Ensures the unified and timely registration of actions arising from decisions of the Board, the Chairman of the Board, the Head of Staff, and other designated managers, as well as other assignments given by the Head of Staff within the scope of their authority.

• Verifies the compliance of registered data with the finally adopted decisions, ensuring their integrity, accuracy, and relevance.
• Collaborates with Meeting Secretaries to ensure the proper transfer and registration of assignments arising from meetings.

Monitoring of assignment execution and escalation

• Monitors the progress and deadlines of assignment execution, requests relevant information from responsible parties, and issues reminders.
• Escalates overdue, high-risk, or insufficiently justified assignments in accordance with the established escalation procedure.
• Verifies the presence of necessary information and supporting documents for the closure of assignments, identifies recurring delays and obstacles to execution, and informs the relevant managers thereof.

Reporting and process improvement

• Prepares monthly, quarterly, and as-needed exception-based reports regarding assignment execution, overdue status, and performance trends.
• Ensures the maintenance of a unified and reliable information source for assignment management.
• Consolidates recurring or interconnected assignments and proposes measures for data management, automation of workflows, and improvement of Key Performance Indicators (KPIs), contributing to the reduction of risks related to overdue and unmonitored assignments.

Requirements

• Higher education,
• At least 2 years of experience in banking operations, Project Management Office (PMO), monitoring, or administration fields
• Good knowledge of Excel, reporting, and Electronic Document Management System (EDMS) tools
• High attention to detail, consistency, communication skills
• Good knowledge of Russian and English languages