*NEW* Permanent Office Administrator - Financial Institutions

Your tasks

Job Duties

• Managing In-Office Experience
• Oversee reception and visitor check-in, actas on-site security when needed, and manage relationships with serviceproviders (catering, supplies, maintenance).
• Ordering and organising catering for lunchand internal gatherings, and planning and executing office-wide events
• Provide travel, accommodation and expensesupport, handling requests in line with the APAC travel policy and escalatingexceptions as appropriate.
• Owning and developing vendor relationshipsacross catering and office maintenance, and coordinating maintenance works andservices
• Serve as a contact point for events andmeetings, managing setup requirements, and providing hands-on support forevents, room configurations, deliveries, and mail.
• Coordinate the office setup for newstarters, including access cards, photos, desk allocation, stationery andlunch-ordering arrangements where applicable.
• Maintaining office and pantry supplies,keeping the space well-stocked and presentable
• Coordinate team dinners, activities andother office events with business stakeholders.
• Support recruiting, campus and sales eventsthrough venue bookings, catering, room setup and logistics.
• Act as the local coordination point forsponsored conferences and other external events as required.
• Coordinate invoice processing and vendorpayments with the Sydney accounting team.
• Support corporate card reconciliations,office expenditure tracking and month-end reporting as required.
• Other ad hoc duties as assigned

Requirements

• Minimum Diploma and above
• Minimum 3-5 years of experience in office coordination, administration, facilities or team support
• Excellent communication and interpersonal skills, both written and verbal
• Able to work independently and as a team player when needed

How to apply

Interested applicants please send your resume in MS Words format and attention it to Tan Joanna (R1104661)

Other

EA Registration Number: R1104661

Data provided is for recruitment purposes only Business Registration Number: 200611680D. License Number: 10C5117