NEW! Office Manager - Financial Institution

Your tasks

• Maintain a clean, organized, and fully stocked office environment.
• Welcome and assist guests while ensuring a professional front desk presence.
• Handle office-related emergencies and liaise with the property management team as needed.
• Answer and direct incoming calls on the main office line; take and relay messages when necessary.
• Receive, sort, and distribute mail and packages, ensuring proper filing or forwarding.
• Track and replenish office supplies to ensure uninterrupted operations.
• Monitor and record office expenses and ensure accurate cost tracking.
• Manage vendor relationships, including invoice processing and timely payments.
• Administer internal systems such as e-leave and e-claims efficiently.
• Provide high-level administrative support to senior leaders, including meeting coordination, travel bookings, expense claims, and event logistics.
• Organize and schedule internal meetings and conferences, arranging rooms and catering as required.
• Coordinate comprehensive travel arrangements (domestic/international), including flight bookings, hotel accommodations, and visa applications.
• Oversee allocation and maintenance of office space, IT equipment, meeting rooms, and office supplies; support initiatives like system upgrades or office reconfiguration.
• Manage administrative processes related to staff movements, onboarding, and offboarding.
• Support relocation logistics for overseas employees and assist with transition needs.

Requirements

• At least 3 years of prior experience in a financial institution

How to apply

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Other

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117