Billing Specialist

About the company

Ambition is partnered with an exceptional law firm in their search for a Billing Specialist to join their London office. Reporting to the Working Capital Manager and working alongside a large billing team, this is an excellent opportunity for someone looking for their next move in legal billing.

Your tasks

Day to day duties

• Proactively calculating proposed billing amounts, managing necessary edits and write-offs for Partner approval, and drafting and facilitating invoice sign-off before submission to clients and Partners
• Handling complex bill reconciliations and calculations, including supplier bills, split bills, discounts, and disbursement allocation
• Managing advance bills end-to-end and acting as the primary point of contact for billing-related enquiries, client queries, and credit notes, escalating complex matters to Partners where appropriate
• Collaborating with Legal Administration teams to provide cohesive support to Partners and their clients, and maintaining up-to-date client protocols and billing instructions to support colleagues and ensure continuity

• Facilitating WIP reviews, draft bill ageing, and bill review sessions with Partners, and processing WIP write-offs where irrecoverable in line with the agreed approval matrix
• Ensuring WIP is recorded and billed in line with client protocols, and producing ad-hoc reports and analysis on specific clients to identify lock-up issues and support Partners in reducing WIP days

• Deputising for the Team Leader when needed, and providing expertise to Billing Coordinators on escalations and complex billing matters while supporting their ongoing development
• Supporting colleagues with VAT and Solicitors' Accounts Rules queries, with an expectation to hold a more advanced working knowledge of VAT and local regulations (training available where needed)
• Reviewing matter set-up reports and validating details against defined quality standards, and consulting with Legal Administration and Partners to capture any missing matter information
• Ensuring compliance with billing policies and firm standards, and collaborating with the collections team on credit collection activities on an ad-hoc basis

Requirements

You will need to have

• At least 2 years' experience in an accounting or billing role, ideally within a professional services or legal environment
• Strong attention to detail and accuracy when handling client data, calculations, and invoice amendments
• An analytical mindset with experience running billing reports, interpreting data, and taking appropriate action
• Solid problem-solving skills, with experience addressing billing and VAT queries confidently and efficiently
• Working knowledge of VAT standards and guidelines (training will be provided where needed)
• Excellent communication skills and a collaborative approach, with experience working across multiple teams and departments
• A demonstrable ability to prioritise tasks, manage competing deadlines, and handle multiple responsibilities simultaneously
• A commitment to upholding firm guidelines and standards, even when faced with internal or external pressure

What we offer

If this job isn't quite right for you, but you know someone who would be great at this role, why not take advantage of our referral scheme? We offer £200 in shopping vouchers for every referred candidate who we place in a role. Terms & Conditions Apply.