Accounts Payable Coordinator

If you're an experienced Accounts Payable professional with a background in legal finance and a passion for accuracy, compliance, and process improvement, this could be an excellent next step in your career. Our client is a prestigious international law firm with an established presence across major global financial centres. Their London Finance team acts as a central hub, supporting accounts payable operations across multiple international offices. This is a varied and hands-on role within the Accounting & Analysis team, where you'll play a key part in ensuring the efficient, accurate, and compliant delivery of accounts payable services. The firm offers a collaborative environment that genuinely values initiative, continuous improvement, and high standards of service. Key Responsibilities As an Accounts Payable Coordinator, you will be responsible for a broad range of duties, including: Processing and posting office account transactions accurately and within agreed service levels Reviewing, reconciling, and uploading supplier invoices while ensuring coding and approvals are completed correctly Monitoring invoice approval workflows and proactively following up with partners, fee earners, and budget holders to ensure timely authorisation Preparing and processing electronic payments in accordance with firm policies, statutory requirements, and internal controls Authorising office account payments in line with established procedures Processing expenses, credit notes, direct debits, and ad hoc supplier payments as required Reconciling supplier statements and resolving outstanding items to ensure liabilities are recorded promptly and accurately Investigating and resolving supplier queries, invoice discrepancies, and aged creditor balances Reconciling matter and general ledger accounts and resolving any associated queries Supporting bank reconciliations and investigating outstanding reconciliation items Processing and paying professional disbursements through electronic platforms, ensuring compliance with internal and regulatory requirements Monitoring compliance with the SRA Accounts Rules, investigating exceptions, and escalating breaches where necessary Assisting with month-end and year-end close activities, including reconciliations, accruals, and reporting Supporting internal and external audits, including SAR and Accounts Rules audits Maintaining supplier master data, completing verification checks for new suppliers and bank detail amendments in line with fraud prevention controls Contributing to finance projects, process improvements, and the ongoing development of accounts payable procedures Working closely with the Accounts Payable Lead and wider finance stakeholders to support day-to-day AP operations across a multi-office environment Ensuring all financial controls, policies, and procedures are adhered to at all times About You To be successful in this role, you will have: A minimum of two years' accounts payable experience within a law firm Proven experience managing high-volume invoice processing, supplier accounts, payment runs, and reconciliations A strong understanding of the SRA Accounts Rules , VAT requirements, and relevant regulatory obligations Excellent attention to detail and a methodical approach to your work Strong organisational skills with the ability to manage competing priorities and meet strict deadlines Excellent written and verbal communication skills, with the confidence to build relationships across all levels of the business A proactive, self-motivated, and solutions-focused mindset A collaborative approach and the ability to work effectively within a team environment The confidence to take ownership of tasks and use your initiative when required Desirable Experience The following skills and experience would be advantageous, although not essential: Experience working within the finance function of a large international or global law firm Between two and four years of legal accounts experience Knowledge of Aderant Expert and/or Elite practice management systems Previous involvement in finance systems enhancements or process improvement initiatives Why Apply? This is an opportunity to join a highly regarded international law firm where you'll gain exposure to a complex, multi-office finance operation while working alongside experienced legal finance professionals. The role offers genuine variety, responsibility, and the chance to contribute to ongoing improvements within a high-performing team. If you're looking to build your legal finance career in a supportive and professional environment, we'd love to hear from you.

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