Secretary

Permanent Secretary Oakley Bedford

Hours: to be agreed (within the range of 26 hours - 37.5 hours per/week - Monday to Friday between 9.00am - 5.30pm (1 hour lunch flexible).

Office based

Our client are a well established company, that seek a secretary to join their busy and friendly team. Lovely location, open planned office with a great team to work with.

Main purpose of job: You will be responsible for providing secretarial and administrative support to clients (in conjunction with other secretaries) along with dealing with general enquiries.

Key responsibilities:

• Audio typing correspondence, notes and reports to a high standard
• Setting up new clients and jobs, conflict of interest checks
• Answer calls, taking messages and handling correspondence
• Updating databases and contact lists
• Liaising with clients, tenants and other professionals
• Preparation of fees
• Filing and archiving
• Producing job and billing reports
• Assisting other departments as required
• Occasional marketing research and assisting with direct marketing

Requirements

• Excellent audio typing skills with high level of accuracy
• Ability to prioritise workload and work to tight deadlines
• Excellent grammar and spelling
• Good organisational and time management skills
• High level of attention to detail
• Ability to work under own initiative
• Experience of time recording/accounting packages beneficial
• Good computer skills - knowledge of Microsoft Outlook, Word, Excel
• Ability to maintain discretion and confidentiality
• Ability to work in a team
• Excellent telephone manner

Please let us know if I need to make reasonable adjustments to our process, please let me know about how I can best support you and make the adjustments that may be needed.

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