Personal Assistant (Part-Time)

Your tasks

We are looking for a highly organised, discreet and dependable Part-Time Personal Assistant to the Group Managing Director to provide dedicated administrative and personal coordination support.

The successful candidate will assist with the Group Managing Director's schedule, appointments, personal affairs and selected sensitive matters requiring a high level of trust, confidentiality and sound judgement. The role involves coordinating medical and external appointments, managing follow-ups, handling confidential documents and assisting with selected financial or administrative matters as directed.

1. Schedule & Appointment Management

• Manage and coordinate the Group Managing Director's calendar, daily schedule and appointments.
• Arrange and confirm internal meetings, external appointments and personal engagements.
• Coordinate medical appointments, including scheduling, reminders, rescheduling and liaising with clinics or healthcare providers where authorised.
• Organise transportation and other logistical arrangements for appointments when required.
• Maintain a clear schedule of commitments and follow up on outstanding appointments and arrangements.

2. Personal Administration & Sensitive Matters

• Provide administrative support for selected personal affairs and confidential matters.
• Handle sensitive documents, correspondence and information with the utmost discretion.
• Assist with personal paperwork, records, forms and other administrative requirements as directed.
• Coordinate with relevant external parties, service providers and professional advisers where authorised.
• Follow up on important personal matters, deadlines and outstanding requests.

3. Financial & Document Coordination

• Assist with organising financial documents, statements, invoices, receipts and related records.

• Maintain accurate records and ensure documents are properly filed and readily accessible.
• Liaise with banks, accountants or other relevant parties on administrative matters where authorised.
• Exercise strict confidentiality when handling financial information and sensitive portfolios.

4. External Liaison & Follow-Up

• Act as a reliable point of coordination between the Group Managing Director and relevant internal or external parties.
• Communicate professionally with clinics, service providers, business contacts and other parties as required.
• Monitor outstanding requests and follow up to ensure matters are attended to promptly.
• Exercise sound judgement when handling urgent, private or sensitive matters, escalating them to the Group Managing Director when necessary.

5. General Personal Assistant Support

• Provide ad-hoc administrative and coordination support according to the Group Managing Director's priorities.
• Assist with document preparation, correspondence, bookings and other arrangements as required.
• Adapt to changing schedules and priorities while maintaining accuracy and reliability.

Requirements

This position is suited to someone mature, resourceful and detail-oriented who can work independently, handle sensitive information responsibly and provide reliable support across both professional and personal matters.

Key Requirements

• Diploma or equivalent qualification in Business Administration, Finance, Healthcare Administration or a related discipline.
• Previous experience as a Personal Assistant, Executive Assistant, Secretary or in a similar administrative support role.
• Excellent organisational and time-management skills, with strong attention to detail.
• High level of integrity, discretion and confidentiality when handling personal, financial and sensitive information.

• Able to work independently, anticipate needs and follow through on tasks with minimal supervision.
• Mature, patient and dependable, with a professional and service-oriented approach.
• Flexible and comfortable managing changing schedules and ad-hoc requests.
• Able to maintain clear boundaries and handle sensitive matters with tact and sound judgement.

Advantageous

• Previous experience supporting a Managing Director, business owner, senior executive or high-net-worth individual.
• Finance or accounting background, particularly experience organising financial records, handling confidential financial documents or coordinating with banks and professional advisers.
• Nursing or healthcare background, particularly experience coordinating medical appointments, communicating with healthcare providers and managing healthcare-related administrative arrangements.
• Experience handling personal affairs, sensitive portfolios or confidential matters on behalf of senior management.
• Experience in a family office, private office, corporate environment or SME.
• Valid driving licence, if required for occasional appointment-related arrangements.