office manager

What You Will Do:

• Liaison with gallery staff regarding POS system updates, orders and inventory management.
• Organize communications to clients relating to orders and product inquiries.
• Organize, update and monitor sales orders for the production team.
• Managing calendars, scheduling appointments, organizing travel.
• Monitoring the progress and completion of projects, tracking client deadlines and billings.
• QuickBooks accounting data entry.
• Complete monthly reconciliations, reporting, and tax remittance.
• All components of employee payroll.
• Optimizing our online store.
• Providing website updates and online marketing improvements.
• Sending bi-weekly Constant Contact emails to our community.
• Creating systems for efficiencies regarding inventory management.
• Assessing client's needs and identify emerging trends.
• Updating and creating operational resources including production chain efficiencies.
• Organize, lead, and document monthly manager meetings, and liaising between the CEO and management team Ensure high level of client satisfaction through excellent interactions.

What You Require To Succeed:

• A minimum of 3 years of office management experience or similar background.
• A successful track record in a small business environment.
• Proficiency with POS systems and MS Office Suite.
• Excellent communication, multi-tasking, organizational, time management and interpersonal skills.
• Proven track record of working effectively and efficiently with little or no supervision.
• A positive, can-do attitude, willingness to learn and grow with provided training.
• Ability to build and maintain positive relationships, with a high regard for confidentiality.
• Working knowledge of QuickBooks or similar software.
• IT proficiency.
• Digital Marketing or e-commerce experience preferred.
• A commitment to Mother Nature.