Officer, Purchasing

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

alfanar is involved in:

Electrical, electromechanical and civil engineering construction

Manufacturing and marketing electrical construction products

Allied engineering services

Our main divisions:

alfanar electric

alfanar construction

alfanar building systems

Job purpose

This position exists to assist in performing purchasing tasks efficiently, in a timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.

Key accountability areas

Responsible for preparing and sending request for quotation.

Responsible for updating the vendors database.

Responsible to maintain the project-wise quotations on a shared folder for ready reference.

Responsible for preparing purchase orders in coordination with purchase engineer.

Responsible for drafting letters, office notes etc. in consultation with purchase engineer.

Responsible for finalizing the purchase order (in SAP system only) as per feedback from accounts payable accountant or site team in coordination with concerned purchase engineer.

Update purchase order status report as per approved quality document on daily basis.

Maintain up-to-date filing of purchase orders.

Responsible to initiate the evaluation of supplier for his assigned projects, get the feedback from concerned project manager and update the evaluation sheet accordingly.

Responsible to maintain documentation requirement of periodical ISO audits.

Role accountability

Delivery:

Perform the planned activities to meet the operational and development targets as per delivery schedules.

Utilize resources effectively to achieve objectives within efficient cost and time.

Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-solving:

Resolve any related problems that arise and escalate any complex operational issues.

Quality:

Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business process improvement (effectiveness):

Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

Comply with related policy, procedures and work instructions.

Health & safety:

Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic qualification

Diploma degree from an administration institute

Work experience

2 to 5 years

Technical / functional competencies

Work under pressure

Negotiation

Project management

MS Office

Teamwork

Time management

Well organized

Communication

Creativity

Initiative

Analytical thinking