Administrator I

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design and development centers, and a host of facilities in the Middle East and other countries.

alfanar building systems

alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia. alfanar Building Systems manufactures and markets a variety of building construction products and systems.

The core manufacturing activities of the industries operating under alfanar Building Systems are:

Ceramic wall and floor tiles

Façade cladding, glazing systems and architectural aluminum products

Precast concrete products and architectural elements

Office and home furniture and interior décor products

Job purpose

Overseeing day-to-day administration and execution of procedures within a company’s operations. Administrator works in a cross-functional department within a business. Ensure efficient coordination and support to executives.

Key accountability areas

Administrative support:

Maintain management agenda and assist in planning appointments, meetings, conferences, etc.

Make travel arrangements for management.

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).

Handle confidential documents ensuring they remain secure.

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.

Maintain electronic and paper records ensuring information is organized and easily accessible.

Meeting and communication management:

Attend meetings and keep minutes.

Receive and screen phone calls and redirect them when appropriate.

Serve as the frontline of the company’s communications. Answer incoming calls, respond to emails, and ensure that every query is directed to the appropriate party.

Research and presentation preparation:

Conduct research and prepare presentations or reports as assigned.

Aid team members as needed, which could range from helping with presentations to organizing team-building events.

Interpersonal and communication skills:

Achieve communication by respecting colleagues, co-workers, superiors, and individuals and present a positive image.

Ability to anticipate needs and potential problems, acting on them before they escalate.

Effective management of one’s own time and the ability to prioritize tasks.

Role accountability

HR proficiency:

Ability to obtain updated soft and technical skills related to the job.

To have a vision and a plan for the career path and how to achieve it.

Delivery:

Perform the planned activities to meet the operational and development targets as per delivery schedules.

Utilize resources effectively to achieve objectives within efficient cost and time.

Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-solving:

Solve any related problems that arise and escalate any complex operational issues.

Quality:

Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business process improvements:

Coordinate well-defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance:

Comply with related policy and procedures and work instructions.

Health, safety, and environment:

Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products and services.

Academic qualification

Diploma degree

Work experience

2 to 4 years

Technical / functional competencies

Safety awareness and compliance