Your tasks
- Schedule and coordinate the CEO’s internal, external, and virtual meetings.
- Coordinate attendees, agendas, and required meeting materials.
- Attend meetings when required and provide administrative support.
- Prepare accurate Minutes of Meeting, documenting key decisions, action items, responsibilities, and deadlines.
- Circulate meeting minutes to relevant stakeholders and maintain proper records.
- Follow up on assigned actions and provide regular status updates to the CEO.
- Escalate delayed or unresolved matters when necessary.
- Provide administrative and coordination support to the CEO.
- Coordinate with internal departments and external stakeholders.
- Handle confidential information and executive documents professionally.
- Prepare presentations, reports, and executive summaries.
- Manage business travel arrangements, including flights, hotels, visas, transportation, and itineraries.
- Manage the CEO’s calendar, appointments, and communications.
- Ensure effective communication and follow-up across departments.
- Maintain organized records of meetings, decisions, and executive activities.
- Prepare periodic follow-up reports on pending actions and deliverables.
- Use Excel and Google Sheets to analyze data, prepare reports, and create dashboards to support the CEO in tracking performance and daily operations.
Requirements
- Bachelor’s degree in Business Administration or related field preferred.
- 5–10 years of experience as Executive Assistant, Personal Assistant, or Administrative Coordinator.
- Strong organizational and time management skills.
- Fluent communication and documentation skills in English and Arabic.
- High attention to detail and strong follow-up capabilities.
- Ability to handle confidential information professionally.
- Proficiency in Microsoft Office and virtual meeting platforms.
- Proficiency in Excel and Google Sheets, with the ability to analyze data and create dashboards and reports.
