1910 Receptionist cum Admin Assistant / Eunos MRT
Name of Authority: Haig Girls' School
Contract Period: 1 January 2027 to 31 December 2027.
Option period: 1 January 2028 to 31 December 2028.
Personnel to be deployed at the following hours:
- School term: Mondays to Thursdays, 6:30am to 3:30pm; Fridays, 6:30am to 3:00pm.
- School holidays: Mondays to Thursdays, 7:00am to 4:00pm; Fridays, 7:00am to 3:30pm.
- Each day includes a 30-minute lunch break; total working time is 42 hours per week excluding lunch.
- Full-time commitment to the above hours is required. Hours may change according to school operational needs.
- Service not required on Saturdays, Sundays and gazetted public holidays.
Requirements:
- At least four GCE O-Level passes or equivalent are preferred.
- Fluent English for handling enquiries, communicating with students and parents, and preparing administrative records is preferred.
- Strong communication, writing, organisation and record-keeping skills are preferred.
- Ability to move around the school to carry out reception, sick-bay and administrative duties safely is preferred.
- Proficiency in Microsoft Word, Excel, PowerPoint and email management is preferred.
- Ability to complete assigned tasks independently and proactively is preferred.
- Customer service experience is preferred; First Aid certification is an advantage.
Job Scopes:
The Services required are set out as follows:
- Reception duties (approximately 80%): provide customer service at the General Office counter, handle internal and external enquiries, answer calls, attend to walk-ins and receive deliveries.
- Assist unwell students in the sick bay and support sick-bay management.
- Administrative duties (approximately 20%): verify documents, maintain and update records, and collate outgoing mail and deliveries.
- Maintain the lost-and-found logbook and office stationery stocks.
- File, organise and archive documents, and perform other duties assigned by the school.