Executive Assistant

Responsibilities:

Executive Support & Calendar Management:

Manage and optimize complex calendars, scheduling executive meetings, external vendor briefings, and internal reviews across different time zones. Screen and prioritize incoming executive emails, messages, and calls; draft polished professional responses on behalf of leadership. Coordinate remote team check-ins, prepare meeting agendas, record detailed meeting minutes, and track actionable deliverables through completion.

Operations & Communication Coordination:

Act as a reliable liaison between executive management and internal department heads (sales, operations, marketing, logistics, and customer support). Prepare high-quality presentations, executive briefs, status reports, and business proposals using tools like Google Workspace, Microsoft PowerPoint, and Excel. Assist in monitoring executive task management workflows, ensuring company-wide KPIs and key initiatives stay on schedule.

Administrative & Special Projects:

Organize, maintain, and secure electronic filing systems and confidential business records. Assist with ad-hoc research, special projects, and operational initiatives across Alabamart’s e-commerce functions. Manage executive travel arrangements, itineraries, and expense reporting whenever physical travel is required.

Requirements:

Minimum of 1 year of experience as an Executive Assistant, Virtual Assistant, or Administrative Officer supporting C-suite or senior executives (experience in e-commerce, retail, or tech in Nigeria is a strong plus). Proficiency with Google Workspace (Docs, Sheets, Slides, Drive), Microsoft Office, Zoom/Google Meet, and project management tools (e.g., Trello, Asana, Notion, or Slack). Exceptional written and verbal English communication skills, with a high standard of professional etiquette. Reliable high-speed internet connection, steady light, a functional computer/laptop, and a quiet home office setup.

Core Strengths:

High level of discretion, integrity, and confidentiality. Strong problem-solving abilities and high emotional intelligence (EQ). Exceptional time-management skills with the ability to multitask effectively under minimal supervision.