Senior Document Controller
Functional roles and responsibilities
To provide all the necessary document and data maintenance support to the projects team and manage all the administrative responsibilities as functionally required.
To manage document process for the big size and challenging project or three to four small size projects simultaneously.
Submit all required documents on time (drawings, materials, RFI, CVI, WIR, MSRA, QHSE plans, and reports) for client and consultant approval, and update tracking logs accordingly.
Follow the ATS electronic filing system and manage the documentation system for efficient and orderly storage and retrieval of drawings, documents, and other information.
Share client and consultant commented documents on time with all relevant parties, with PM/CM approval.
Manage project records in compliance with ISO 9001 standards and participate in QAQC internal and external audits.
Receive tender documents and material specifications from project managers, examine the requirements, and coordinate with the client and consultant for clarifications.
Prepare the daily manpower and task report with assistance from the project team.
Prepare the weekly and monthly site progress report in coordination with the project team and planning engineer.
Prepare and update the project dilapidation and snag list based on data provided by the project team.
Maintain the project petty cash and submit petty cash claims on time to ensure smooth project operations.
For small projects without an assigned storekeeper, prepare material requisitions with the help of the project team and project QS, and maintain the project assets register.
Coordinate with the supply chain for project document submissions and required information for the operation and maintenance manual.
Ensure the project operation and maintenance manual is prepared with all required information as per ATS or client-provided format.
Education, certification and continued education
10+2 or graduate in any discipline
Good computer skills especially in MS Office
Aconex operating experience
8+ years relevant experience
Years of experience
8+ years relevant experience