Marketing Coordinator - Remote Position with One On-Site Day per Week

About Al Fawzy Dental

Al Fawzy Dental is a leading dental clinic in Cairo, focused on advanced dentistry, dental implants, veneers, full-mouth rehabilitation, digital dentistry, and an international patient experience. Check out this ......... alfawzydental dot com ..............

We work with external agencies, freelancers, and specialized vendors across social media, digital marketing, website development, SEO, paid advertising, photography/video production, printing, and other marketing activities.

We are looking for an organized and proactive Marketing Coordinator to act as the internal coordination point between the clinic and these external partners.

About the Role

This is not primarily a content-creation, graphic-design, or media-buying position .

The main responsibility is to make sure that our digital and marketing activities are properly coordinated, followed up, documented, and delivered on time.

You will work closely with the management team and communicate with our social media agency, website developers, SEO/digital marketing providers, designers, printers, photographers, videographers, and other vendors.

You will essentially make sure that nothing gets lost, delayed, forgotten, or delivered incorrectly.

Key Responsibilities

1. Social Media Coordination

• Follow up with the social media management agency on the monthly content plan.
• Track planned posts, reels, campaigns, and deliverables.
• Ensure that content is submitted for review and approval on time.
• Collect feedback from management and communicate revisions to the agency.
• Follow up on publishing schedules and outstanding tasks.
• Maintain an organized record of approved and pending content.
• Ensure that the agency is following the clinic's brand guidelines and agreed direction.

2. Website Coordination

• Follow up with the website developer regarding requested updates and improvements.
• Maintain a list of website tasks and their status.
• Follow up on deadlines and pending website changes.
• Coordinate content, images, forms, landing pages, and other materials required by the website team.
• Test or coordinate testing of completed website updates and report issues to management.
• Ensure that requested changes are actually completed rather than simply discussed.

3. Digital Marketing Coordination

• Coordinate with SEO, Google Ads, social media, and other digital marketing providers.
• Follow up on requested technical changes, tracking requirements, landing pages, forms, pixels, tags, etc.
• Make sure different agencies and vendors have the information they need from the clinic.
• Maintain a clear record of ongoing digital projects and pending actions.
• Escalate delays, technical problems, or important issues to management.

4. Printing & Physical Marketing Materials

• Coordinate with printing companies and suppliers.
• Follow up on brochures, business cards, signage, posters, flyers, folders, and other printed materials.
• Request quotations when required and coordinate approvals.
• Follow up on production and delivery.
• Check that the final materials match the approved design before production whenever possible.
• Maintain an organized record of current and outdated marketing materials.

5. General Coordination & Follow-Up

• Maintain a master list of marketing and digital tasks.
• Follow up with different suppliers and agencies on a regular basis.
• Keep management updated on progress, delays, and pending decisions.
• Arrange meetings or calls when necessary.
• Take meeting notes and convert discussions into clear action items.
• Make sure every action item has an owner and deadline.
• Follow up until tasks are completed.
• Identify gaps or missed deadlines proactively rather than waiting for management to notice them.

We are looking for someone who is:

• Extremely organized and detail-oriented
• Strong at follow-up and coordination
• Comfortable communicating with multiple agencies and vendors
• Proactive and responsible
• Good at managing deadlines and task lists
• Able to communicate professionally in English
• Comfortable using WhatsApp, email, Google Drive, Google Sheets, and project-management/task-management tools
• Able to understand basic concepts related to social media, websites, digital marketing, printing, and branding
• Able to work independently without needing constant supervision
• Good at identifying when something is delayed, missing, or not completed properly

Important Personality Traits

The ideal candidate is someone who naturally asks: What is still pending? Who is responsible for it? When will it be completed? Has it actually been done?

We need someone who is strong in follow-up, organization, accountability, and communication .

What This Role Is NOT

This is not primarily a:

• Social Media Manager
• Graphic Designer
• Media Buyer
• SEO Specialist
• Web Developer
• Content Creator

You do not need to personally perform all of these functions.

Your role is to coordinate the people who do them and make sure the work is moving forward correctly and on time.