Management Assistant

An important company in the medical equipment and devices sector is looking for its next Management Assistant, an autonomous, proactive person with a high achievement orientation, who will become the strategic support point for the General Management.

It is a high-visibility executive role, focused on problem-solving, administrative and commercial support, and operational decision-making with independent judgment.

Main functions

• Strategic Executive Support: Coordinate management agendas, follow up on meeting commitments, and represent management with the authority to make operational decisions during their absence.
• Administrative and Financial Management: Management and control of petty cash, processing and follow-up of administrative purchases, correspondence management, and custody of confidential files.
• Commercial Support and Service: Follow up on quotations, provide operational support to the sales area, and attend to the requirements of clients and suppliers.
• Project and Indicator Follow-up: Consolidate project progress reports and follow up on the performance indicators of the technical and operational areas.
• Document Management: Drafting of executive correspondence, preparation of reports, and document control under confidentiality standards.

Requirements

Academic background

Technologist or Professional graduated in Business Administration, Foreign Trade, International Business, Industrial Engineering, or related careers.

Experience

• For Technologists: Minimum 3 to 5 years of verifiable experience in management assistance, executive representation, or administrative coordination.
• For Professionals: Minimum 2 to 3 years of experience in related roles.

Languages and technical knowledge

• English: Level A2 - B1 (Basic/Intermediate for document comprehension and reading).
• Tools: Intermediate management of Microsoft Excel and excellent spelling/writing skills.
• Processes: Petty cash control, purchasing, document management, and management support. (Specific knowledge in medical devices will be taught on the job).

Indispensable competencies

• Autonomy, proactivity, and own initiative to solve problems.
• Judgment for decision-making and ability to work under pressure.
• Confidentiality and impeccable ethics in handling privileged company information.
• Achievement orientation, learning capacity, and adaptability.

Working conditions

Salary: $2,500,000 COP + legal social benefits.

Contract type: Indefinite term (direct with the company).

Schedule:

• Monday to Thursday: 7:30 a.m. to 5:00 p.m.
• Friday: 8:00 a.m. to 5:00 p.m.

Modality: On-site.

Location: Bogotá D.C.-Requirements- Minimum education: University / Professional Career 2 years of experience Knowledge: Team management, Achievement orientation, Problem solving, Microsoft excel Availability to travel: Yes Keywords: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide