CHILD DEVELOPMENT OPERATIONS CLERK

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to

Major duties

DUTY 1: Provides information about the organization, functions, activities, and personnel. Administers programs and serves as the primary source of information. The incumbent is responsible for the preparation, maintenance, and deposition of required administrative reports and other correspondence. Acts as the point of contact for all newly assigned personnel; orients them regarding the basic functions of the organization, and orients hired personnel to directed locations. Disseminates information concerning new or changed procedures/regulations. Based on administrative support program requirements, determines administrative needs, and assures these needs are met. Instructs others on changes in administrative policies and procedures. Identifies and implements processes which can be improved or made more efficient through application of automated technology or other methods. Conducts studies, inquiries, and surveys to determine compliance with program requirements. Trains on proper accountability procedures and storage of funds, according to applicable office instructions. DUTY 2: Maintains files and records and utilizes a wide variety of software to produce final products. Assists in developing plans and creating schedules at the Child Development Center(s) or School-Age Care program. Compiles hourly daily attendance reports so that planning may be completed for maximum possible usage of the child care facilities. Inputs NAF timecard information. Ensures assigned employees are aware of individual requirements established by law and/or policy. Enrolls children into appropriate child-youth program, ensuring parents complete required forms and maintains accurate children's files daily. Monitors the timeliness, accuracy and transmittal of reports in accordance with established guidelines. Coordinates with appropriate offices and resolves conflicts effecting organizational positions. DUTY 3: Provides Child Abuse and Force Protection measures. Screens children for admission. Accepts, stores and administers medication. Ensures all visitors sign in/out of program, wear a visitor's badge, and are monitored while in the facility. Screens children for signs of illness and will deny admission of children with obvious illnesses following AFI guidelines. May be required to meet staff-child ratios in an emergency. Remains current in all necessary training for this position DUTY 4: Computes, collects, records, and deposits fees for all child development center programs. Assists with management and control of facility, equipment, and supplies. Prepares and processes purchase requests. Monitors desk clerks financial operations. Responsible for spur-of-the-moment cash counts at each center. Prepares and processes appropriate purchase orders for procurement of developmental learning materials, janitorial supplies and equipment, office supplies, ensuring adequate supplies at all times. Periodically maintains inventory of same in order to maintain acceptable supply level. Places orders for the Centers on the credit card. Picks up orders and distributes material to centers. Receives equipment and supplies and completes receiving reports within the required time frame . May be appointed as the IT equipment custodian and required to maintain current training status and conducts annual inventory. Picks up daily distribution and deposits/paperwork from all CYP facilities and deliver to main office and cashier. Responsible for mail pickup and distribution to designated CYP facilities.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: I have, or within 120 days of the closing date of this announcement will have, one year of specialized experience at the next lower grade level (GS 04), pay band (NK-01), or equivalent (pay schedule, pay band, etc). Specialized experience is: The knowledge of common clerical and administrative practices such as performing regular office routines, maintaining records, preparing purchase orders and ordering of supplies and equipment.Administers programs and serves as the primary source of information. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of Child Development Center or Youth programs and procedures to perform duties such as; provide information about CDC programs, provide customer support, prepare reports, etc.. Knowledge of common clerical and administrative practices such as performing regular office routines, maintaining records, preparing purchase orders and ordering of supplies and equipment. Knowledge of filing systems and procedures, the materials covering the activities of the child care centers and established resource planning procedures in the child care environment. Skill in effectively communicating with a diverse population with various social, national, cultural, and occupational backgrounds. Ability to learn money handling techniques and analyze fee collection procedures. Ability to utilize several types of software to accomplish a variety of office needs. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.You will receive credit for all qualifying experience, including volunteer experience.

Education

ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.