CHILD AND YOUTH PROGRAMS CLERK (OA)

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to perform clerical duties and carry out the daily operations of the front desk of the Youth and School Age Programs hourly, wrap around, special event, part-day preschool, surge and summer programs. Oversees and coordinates clerical duties pertaining to the operation of the programs.

Major duties

Performs the administrative, clerical, and building custodian duties of the Youth and School Age Programs. Administers records, forms, supplies and daily financial reports. Establishes, updates, monitors, and maintains office records of various types. Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific assignments require a varying number of sequence of steps and use of different functions from one assignment to another. Utilizes computer knowledge to design and layout brochures, newsletters, staff memos, parent information flyers, and briefing slides.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade NK-01, or equivalent in other pay systems. Examples of specialized experience includes experience with work processes and procedures of the administrative fields and the knowledge of extensive rules, procedures, and operations of specialized clerical assignments pertaining to the operation of the programs. Knowledge of basic principles, concepts and methodology of administrative occupation and/or technical methods. Prepares, coordinates, and consolidates documents, reports, or briefings and resolves administrative problems encountered. OR EDUCATION: Four (4) years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: You must submit a copy of transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: ???????A combination of education and experience may be used to qualify for this position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit a copy of transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of office functions to screen telephone calls and visitors, prepare and review correspondence, and perform other administrative work of the organization. 2. Knowledge of automated and/or physical filing systems and procedures and the subject matter content of the materials being processed. 3. Knowledge of format of clerical procedures to arrange a variety of material from different sources. Ability to lead employees in the accomplishment of work assignments. 4. Knowledge of Child and Youth Services programs and procedures. Skill in typing, a qualified typist is required. Ability to plan, organize work, and meet deadlines. 6. Ability to locate, assemble, and compose information for routine reports, inquiries, and non-technical correspondence. Ability to communicate effectively, both orally and in writing, using tact and courtesy. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.