EXECUTIVE SUPPORT SPECIALIST

Your tasks

Supports the Director, Deputy Director, and Division Chiefs by providing critical analysis and brainstorming on issues of interest to senior leadership and conducting comprehensive organizational analysis of work processes and provides innovative and expert analysis to improve mission effectiveness and resource efficiency. Performs high-level managerial, integrating, analytical and time-sensitive staff activities. Updates Director, Deputy Director and staff on scheduling, upcoming meetings conferences, training including analysis of topics covered, potential problems and recommendations. Plans, organizes and executes complex programs, meetings and visits, e.g., visits from senior government representatives, National Capital Region customers, and MAJCOM/Wing members.

Requirements

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-11, or equivalent in other pay systems. Examples of specialized experience include: 1. Performing executive support duties such as maintaining calendars, coordinating task, preparing correspondence, generating reports, and resolving administrative issues to facilitate efficient day-to-day operations; 2. Tracking, coordinating, and monitoring organizational taskings to ensure timely completion; 3. Identifying and analyzing key issues, developing strategies and advising senior leadership on recommended coursed of action on a broad variety of topics related to installations and mission support functions.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-11 level is required to meet the time-in-grade requirements for the GS-12 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of staff operations management concepts, principles, and methodologies. 2. Knowledge of organization mission, objectives and procedures to include: knowledge of various command entities involved in overall planning and execution of financial management support operations. 3. Knowledge of military command structure, missions, programs and organizational relationships and program goals and objectives, the sequence and timing of key operational events and milestones and methods of evaluating and planning actions as related to actual events. 4. Skill in basic analytical ability to discern short, medium and long-term effects of changes in staff operations practices, procedures, and policies, and to effectively analyze the various components of staff operations as part of an integrated whole. 5. Ability to communicate clearly and effectively, both orally and in writing. Utmost tact and diplomacy are required to meet all requirements and ensure all contacts are handled appropriately. Ability to negotiate complex issues and maintain good working relationships.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Other

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to provide executive support in the planning and execution of the daily operations of the Financial Management Directorate, including general analysis and staff advisory services. Communicates Commanders vision, philosophy, and intent to Directorate staff. Serves as the focal point for all related activities.