CHILD DEVELOPMENT ASSISTANT (OFFICE AUTOMATION)

Your tasks

Establishes, updates, and maintains office records (electronic and paper) of various types that maybe needed or will assist in the efficient operation of the office. Maintains security accountability and customer service; ensures security procedures and regulations are strictly followed to ensure the safety of children and resources. Reviews and processes reports, correspondence, materials, publications, regulations, and directives. Uses office automation programs to perform basic functions such as creating Word documents, c-mail, spread-sheets, automated check-in reports, and to update data in electronic files. Prepare and processes purchase requests. Orders office supplies and equipment for the CDC. Performs work leader duties. Ensures the work assignment of employees led (desk clerks and foodservice workers) are accomplished in accordance with appropriate regulations and within established time frames.

Requirements

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems. Examples of specialized experience includes software processing procedures; producing documents such as graphics, letters, tables, and briefings; enrolling children into program ensuring completion of required forms; establishing and maintaining office and personnel records; reviewing and processing incoming and outgoing mail, etc. Prepare financial and statistical program reports as required. OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: You must submit a copy of transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: combination of education and experience may be used to qualify for this position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit a copy of transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Knowledge of Child Development Center Programs and procedures; knowledge of USDA food program guidelines. Knowledge of a variety of clerical practices and office routines, including time keeping and cash handling; knowledge of security regulations and procedures. Ability to compose non-technical correspondence, reports, forms, spread sheets using basic computer programs. Knowledge of basic rules of grammar, spelling, capitalization, and punctuation, and of standard abbreviations. Skill of a qualified typist is required. A minimum of 40 wpm proficiency is required. Use of computer required. Knowledge of the procurement methods for supplies, equipment, and forms; Ability to lead employces in the accomplishment of work assignments. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Other

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to provide administrative assistance and work leader duties in the support functions of the child development program. This includes general office administration, files/records maintenance, work scheduling, child attendance record-keeping, security controls, collection, food purchases, preparation and distribution.