Executive Assistant

Location: Bali, Indonesia (On-site)

About the Role We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support our Director in Bali. This role combines executive support, personal assistance, coordination, administration, and project follow-up. The successful candidate will work closely with the Director and assist with both business-related and selected personal matters to ensure smooth day-to-day operations. The position is based in Bali and requires someone who is flexible, resourceful, and comfortable working in a fast-paced international environment.

Key Responsibilities Executive Support

• Manage calendars, appointments, meetings, and schedules.
• Coordinate travel arrangements, accommodations, and transportation.
• Prepare meeting notes, reports, and follow-up actions.
• Support communication with internal and external stakeholders.

Personal Assistance

• Assist with personal appointments and scheduling.
• Coordinate purchases, deliveries, reservations, and service providers.
• Manage selected personal administrative matters.
• Support the organization of private events and family-related arrangements when required.

Property & Villa Coordination

• Liaise with contractors, electricians, plumbers, landscapers, and other service providers.
• Obtain quotations and compare vendors.
• Monitor ongoing maintenance projects and report progress.

Administration & Coordination

• Handle documentation and filing.
• Coordinate with consultants, suppliers, and local authorities when required.
• Follow up on invoices, payments, and service agreements.
• Assist with operational and organizational tasks assigned by management.

Event & Lifestyle Support

• Support wellness, fitness, and lifestyle-related scheduling.
• Coordinate bookings, appointments, and external service providers.
• Assist with travel, events, and hospitality arrangements.

Requirements

• Minimum 2 years experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.
• Excellent organizational and time-management skills.
• Strong communication skills in English.
• Ability to work independently and solve problems proactively.
• Comfortable coordinating multiple stakeholders simultaneously.
• High level of discretion and confidentiality.
• Based in Bali or willing to relocate to Bali.

What We Offer

• Competitive salary.
• Direct exposure to international business operations.
• Opportunity to work closely with senior management.
• Dynamic and diverse work environment.
• Long-term growth opportunities within the organization.

Skills: Google Sheets, Administration, Microsoft Office, Google Docs, Organizational Skills, Microsoft 365, Scheduling, Microsoft Outlook, Secretarial Skills, Communication Skills