Administrator M/F

AGSE Global Services offers cutting-edge solutions in maintenance, repair, and asset management, specifically designed for the aviation and MRO sector. Resulting from the merger between AGSE and GSE Tool Support, the company relies on several decades of expertise to ensure the safe, compliant, and efficient operation of GSE equipment and tools. From engine stands to HGPUs, as well as jacks and hoists, AGSE Global Services offers comprehensive tooling assistance. With workshops in the UK, Europe, the USA, and the Middle East, AGSE Global Services is pursuing its global expansion to better serve its aerospace sector customers around the world.

JOB SUMMARY

We are looking for a highly organized, detail-oriented, and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient office operations and assist with various administrative tasks, including schedule management, meeting coordination, correspondence processing, and supporting other departments as needed.

JOB TASKS AND RESPONSIBILITIES

• Ensure the monitoring and updating of office supply inventory and ensure the maintenance of adequate supply levels.
• Oversee the smooth daily operation of the office, including ensuring equipment maintenance and coordinating necessary interventions in case of issues (e.g., IT hardware, various equipment).
• Contribute to the organization and management of filing systems, whether physical or digital documents, to ensure efficient and structured archiving (worksheets, invoices, purchase orders, etc.).
• Serve as a point of contact for visitors and clients, providing a welcoming and professional atmosphere.
• Contribute to the processing of client requests by directing them to the appropriate contacts or departments.
• Enter and update data in company databases, ensuring accuracy and completeness.
• Contribute to the preparation of client quotes, based on inspections carried out by our technicians and recorded in our ERP (Service GEENI).
• Assist in ordering parts and items necessary for technician work.
• Assist in the execution of special projects and assigned tasks, thereby contributing to team objectives and service success.
• Other responsibilities/tasks may be assigned as needed.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

• Strong written and verbal communication skills
• Proven experience as an Administrative Assistant or in other administrative roles (1 to 3 years preferred)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Strong written and verbal communication skills
• Ability to work independently and in a team-oriented environment
• Very detail-oriented
• Reliable and punctual
• Proficiency in English is essential; ability to read, write, and understand oral and written instructions in English
• Work authorization in France required

It is important to us that all our team members feel included, valued, and appreciated.

We offer extensive on-the-job training to all candidates, regardless of their experience, and you will benefit from continuous support and guidance.

Job Type: CDI Location: On-site