Office Operations Assistant (OA)

Your tasks

• Serves as the point of contact and provides human resources management support to the Administrative Office and location staff.
• Provides guidance and information on various human resources operations and problems.
• Drafts and processes all travel requests which includes establishing a federal travel system account, scheduling transportation, making room reservations, preparing travel authorizations and itineraries.
• Coordinates with the unit personnel to initiate a travel request which includes establishing a federal travel system account, scheduling transportation, making room reservations, preparing travel authorizations and itineraries.
• Monitors and maintains records for required annual employee training sessions.
• Conducts new employee orientations and ensure employees complete required onboarding paperwork and mandatory trainings.

Requirements

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below.

GS-05 Specialized Experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. Qualifying experience for GS-05 includes one year of specialized experience comparable to GS-04 which is directly related to the work of this position and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience assisting with human resources action requests for accuracy and completeness; answering phone calls and directing them to the appropriate offices. OR Education: Successful completion of four years above high-school. OR Combination of specialized experience and education as described above.

GS-06 Specialized Experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. Qualifying experience for GS-06 includes one year of specialized experience comparable to GS-05 which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience assisting with managing human resources action requests for accuracy and completeness; process training requests, coordinates travel requests, and maintains records for annual review.

GS-07 Specialized Experience: Specialized experience is experience directly related to the position to be filled. Specialized experience must be described for each grade level advertised. Qualifying experience for GS-07 includes one year of specialized experience comparable to GS-06 which is directly related to the work of this position, and which has equipped the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. For this position, specialized experience is experience managing human resources action requests for accuracy and completeness; process training requests, coordinates travel requests, and maintains internal records for annual review, presenting orientation and coordinating with supervisor on determining various types of appointments required to be filled.

All applicants must be able to type at least 40 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must be a US Citizen or US National. Males born after 12/31/1959 must be Selective Service registered or exempt. Subject to satisfactory adjudication of background investigation and/or fingerprint check. Direct Deposit - Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit https://www.e-verify.gov/. A valid drivers' license is required. Must be able to type 40 wpm. Drug Test Required. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period unless previous federal service is creditable. During this time your employment will be evaluated, and we may consider: your performance and conduct, the needs and interests of the agency, whether your continued employment would advance organizational goals of the agency or the Government, and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Other

These positions are located in the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Field Organization, Animal Science Research Office (ASRO), National Bio and Agro-Defense Facility (NBAF), Manhattan, KS. In these positions, you will be an integral member of the Administrative Office and the location staff performing a variety of administrative responsibilities including Human Resources Management and Travel.