Management and Program Analyst

The Management and Program Analyst is responsible for performing administrative management services for an area office. This role provides advice and counsel to the Officer-in-Charge (OIC) on a full range of administrative matters in support of the management of program operations, and assists in the interpretation of information concerning policies, regulations, and procedures governing the area office's administrative matters.

Major duties

• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Assist with the planning, organizing, coordinating and directing the administrative management functions.
• Provide direct support to the OIC and is responsible for the overall management activities and administrative office procedures.
• Provide general guidance, consultation and assistance; coordinate and perform common management and administrative duties, a variety of liaison activities, and special assignments.
• Conduct studies and analyze/evaluate services as they relate to procedural administrative functions and recommends process improvements.
• Recommend changes or revisions of internal policies, procedures or guidelines to provide the most efficient and cost effective services.
• Participation with supervisors to determine if administrative services provided are meeting program needs.
• Analyze monthly financial reports; noting discrepancies and initiating recommended actions.
• Review accounting reports generated by the National Finance Center (NFC) to ensure they are accurate and reconciles discrepancies.
• Provide advice and assistance to supervisors on the procedural aspects and interpretation of instructions for personnel activities.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-7 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-5 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Using email, spreadsheets, and databases (e.g., Outlook, Excel and Access) to enter, analyze and report information. Preparing hardcopy files and maintaining electronic databases for records management. Identifying inconsistencies for process improvements. OR one full year of graduate level education with a major study in accounting, business administration, business or commercial law, commerce, economics, finance, or other fields related to the position. OR an appropriate combination of graduate level education and specialized experience. OR Superior Academic Achievement: To qualify based on superior academic achievement, you must have completed the requirements for a bachelor's degree from an accredited institution AND 1) have a class standing in the upper third of the graduating class, 2) membership in a national scholastic honor society (excluding Freshman honor societies), or 3) must meet certain GPA requirements. GPA requirements: 3.0 or higher out of a possible 4.0 as recorded on official transcripts or as computed based on 4 years of education, or courses completed during the final 2 year of the curriculum; OR 3.5 or higher out of a possible 4.0 based on the average of the required course completed in the major field or courses completed during the final 2 years of the curriculum (GPA will be rounded to one decimal place, e.g., 2.95 rounds to 3.0 and 2.94 rounds to 2.9).Equivalent combinations of education and experience are qualifying for this grade level. Equivalent combinations of education and experience are qualifying for this grade level. Equivalent combinations of education and experience are qualifying for this grade level. FOR THE GS-9 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-7 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Categorizing and analyzing incoming correspondence and writing responses. Experience applying analytical reasoning to identify, analyze, and interpret budgetary issues to develop conclusions and support recommendations. Experience using auditing procedures to review, verify, and reconcile incoming and outgoing administrative materials to ensure accuracy, completeness, and compliance with established policies. OR Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree with a major study in accounting, business administration, business or commercial law, commerce, economics, finance, or other fields related to the position. OR LL.B. or J.D., if related. Equivalent combinations of education and experience are qualifying for this grade level. TRANSCRIPTS are required if: You are qualifying for the position based on education. You are qualifying for this position based on a combination of experience and education. You are qualifying for this position based on Superior Academic Achievement. This education must have been successfully completed and obtained from an accredited school, college, or university. COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-07 or GS-09 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education requirement.