Project Coordinator (m/w/d)
About the Role
We're looking for a Project Coordinator (m/w/d) to support delivery of our software and robotics projects — from our AgileCore platform to customer applications on production floors. You'll coordinate activities, track requirements, report on status, and keep deliverables on time, working closely with engineers, product managers, and customers.
We move fast, so we need someone energized by that pace — proactive, structured, and comfortable driving topics forward independently. You'll also help shape our project management practices and explore how AI tools can improve how the team works.
What You'll Do
Coordinate multiple projects: track status, milestones, dependencies, and ownership
Build and maintain project plans, timelines, and trackers with engineers and PMs
Spot risks and blockers early, flag them, and follow up until resolved
Prepare status reports, management updates, agendas, and meeting minutes
Present progress to management, stakeholders, and customers
Align cross-functional stakeholders on priorities and responsibilities
Handle procurement: quotations, purchase requisitions, lead times, supplier contact
Support change management: communications, stakeholder engagement, prioritization
Help build and improve PM processes and templates as we grow
Build technical fluency in robotics/software to judge plans critically
What We're Looking For
2–5 years coordinating technical projects (software, robotics, automation, or similar)
Experience juggling multiple projects in a fast-paced environment
Strong organizational skills and the ability to manage competing priorities
A track record of creating structure yourself — planning, tracking, reporting, or documentation — rather than just working within someone else's system
Excellent communication and stakeholder management; able to distill complexity for busy people
Experience with management presentations and reporting
Proactive and independent — you set priorities, ask questions, and follow through
Comfortable in a fast-moving, still-forming environment
Enthusiasm for using modern and AI tools in daily work
Fluent English
Hands-on with Excel, PowerPoint, Teams, SharePoint, and tools like Jira/Confluence
Nice to Have
Background in robotics, automation, mechatronics, or manufacturing
Technical degree (engineering, CS, mechatronics, or equivalent) — no coding required, but enough to follow engineering discussions
Purchasing experience: quotations, requisitions, lead times, supplier communication, ERP/SAP
Familiarity with project management frameworks
Experience in a scale-up or high-growth environment
Willingness to travel to customer/partner sites
German helpful; Chinese a plus
What we offer
A dynamic high-tech company, combined with financial soundness and world-class investors.
Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.
Lots of development opportunities as we continue to grow.
Challenging tasks and impactful projects alongside experts that enable professional and personal growth.
Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.
Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment
About us
Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.
This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!
We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.