Music Publishing - Head of Operations

Introduction

We're an independent publishing company founded in 2024, primarily focused on neoclassical instrumental music. We’re looking for a detail-oriented, globally-minded Head of Operations to join our team and be a partner to the Managing Director in exploiting our publishing catalogue.

Your tasks

The ideal candidate will combine experience in music with an eye for data analysis and data-informed decision making. You’ll be responsible for future-proofing the growing publishing company’s operational best practices, establishing new operational procedures, responding to client inquiries, and leading communication with our accountants. You’ll also be involved from time to time in business development and A&R, specifically related to planning songwriting camps, sheet music and synch.

Tasks

What You’ll Do

Establish and maintain Aemeralds publishing catalogue metadata and assets “source of truth” in asset management software - maintain metadata fields including ISWC, ISRC, writer IPI, chain of title, etc., take new song delivery

Deliver all or portions of Aemeralds song catalogue to various exploitation partners including sub-publishers, synch agents, and other platforms

Perform quality assurance that catalogue metadata is correct and all titles registered

Establish and maintain writer royalty system including contractual rates, client payment data

Lead quarterly royalty runs including royalty processing and writer statement generation and associated payment runs

Establish income tracking best processes alongside the label

Maintain communication with all exploitation partners

Lead communication with accountants regarding bookkeeping and taxes

Assist in planning songwriting camps - both administrative (planning travel, scheduling sessions, etc.) and A&R (deciding which writers will attend and who should write with whom)

Explore the synch, sheet music and education / tutorial markets, assessing to see where Aemeralds’ catalogue may have the best opportunities

Your profile

Requirements

What You Bring

Minimum 2 years background in the music industry (publisher or society preferred)

Excellent attention to detail

High proficiency in Microsoft Office suite (Excel especially) and in general with large data sets

Experience with asset management systems (Reprtoir, RightsHub, etc.), royalty payment systems (Curve, Rights’Up,, etc.), and/or publisher software (iMaestro) a plus

A strategic mindset and confidence working with numbers and data

Self-starter

A passion for instrumental music and an instinct for identifying long-term artistic value

Comfortable working digitally across time zones and cultures

English a must, German very helpful, other languages a plus

We offer

The position is based in Berlin but open to remote candidates.

Benefits

Compensation

Employment Type: Full-time, Permanent

Base salary: €30-60k depending on experience

Bonus system tied to business success