Security Vetting Administrator

Security Vetting Administrator

The primary role of the Security Vetting Administrator is to support the Security Vetting Manager, the Company Security Controller, in the administration of Security vetting activity in the UK.

The responsibilities will include but are not limited to:

• Provide support and process Baseline Personal Security Standard Checks (BPSS) to MOD JSP 440 & the Office for Nuclear Regulation standard pre-employment screening checks.
• Application for Disclosure Barring Service and Disclosure Scotland Criminal Record Checks
• The process of Houses of Parliament pre-employment screening checks
• Initiation, guidance, and support to staff completing Counter Terrorist (CTC), Security Check (SC), and Developed Vetting (DV) clearance applications.
• Liaison with external agencies and government departments to facilitate the vetting process
• Maintain accurate and up-to-date records of all vetting applications and their status
• Ensure compliance with data protection regulations in handling sensitive personal information

Clearance administration:

• Microsoft Access Clearance Database updates on receipt of clearance
• Confirmation of Clearance Letters to newly cleared staff and contractors
• Response to confirmation of clearance requests internally or from clients
• Support on Clearance Aftercare reports and security incident/breach investigations
• Administration of the national security clearance Security Awareness and Security Operating Procedure training records
• Leavers Debrief Letter process and spreadsheet updates.
• Conduct periodic audits of clearance records to ensure accuracy and completeness
• Coordinate with HR department to ensure all new hires undergo appropriate vetting procedures
• Prepare and distribute regular reports on vetting status and trends to senior management

Management/Advisory:

Security Vetting Administrator will report directly to the Security Vetting Manager but will on occasions support the Company Security Controller and Security Director on request.

• Assist in developing and implementing security vetting policies and procedures
• Provide guidance to employees and managers on security vetting requirements and processes
• Contribute to the continuous improvement of the organisation's security vetting practices
• Participate in security awareness training sessions for staff members

Qualifications:

• Highly developed and disciplined work ethic, sense of accountability and ability to follow-through
• Meticulous attention to detail and understanding of data protection principles.
• Have previous experience in a HR or Security Vetting role.
• Excellent administration and communication skills
• High level of integrity and ability to maintain confidentiality.
• Functionality in Microsoft Office products e.g., PowerPoint, Word, Excel, Outlook

Preferred Qualifications:

• Former experienced List X vetting administrator
• Successful completion of the DISA Vetting Course
• Holder of full Security Check (SC)
• Previous Site Security Controller Security Vetting Officer experience
• Disclosure Barring Services and Disclosure Scotland checks
• Experience of processing Airside Passes

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.