Import & Export Officer

Import & Export Operations

• Coordinate and manage import and export shipments.
• Arrange shipments with freight forwarders, shipping agents, and express companies.
• Monitor shipment status, delivery schedules, and customs clearance process.
• Coordinate with suppliers, customers, forwarders, and internal departments.

Customs Clearance

• Prepare and verify documents required for import/export customs clearance.
• Coordinate with customs brokers and relevant authorities.
• Check HS Code, product descriptions, customs values, duty, VAT, and other import/export requirements.
• Support customs issues and ensure compliance with customs regulations and company procedures.

Import/Export Documentation

• Prepare and check Invoice, Packing List, AWB/BL, COO, Form E, Form D, and other shipping/customs documents.
• Verify consistency of information between shipping documents, PO, and ERP system.
• Maintain and organize import/export documents for record and audit purposes.

Shipment & Cost Management

• Monitor freight charges, customs duty, VAT, storage charges, and other logistics costs.
• Check freight invoices and supporting documents before payment.
• Coordinate with Finance/Accounting regarding payment and customs-related expenses.

BOI / Regulatory Compliance

• Support import/export activities under BOI privileges and other applicable regulations.
• Prepare and maintain documents required for BOI and customs procedures.
• Coordinate with relevant departments to ensure compliance with regulatory requirements

Other Responsibilities

• Follow up on urgent shipments and resolve logistics/customs issues.
• Support internal departments regarding import/export procedures and documentation.
• Perform other duties assigned by the supervisor/manager.

Qualifications: Bachelor’s degree in Logistics, International Business, Supply Chain, Business Administration, or related fields. Experience in Import & Export, Customs, Logistics, or Shipping is preferred. Good knowledge of import/export procedures and customs documentation. Good coordination and communication skills. Good command of English (reading and writing). Good computer skills, especially Microsoft Excel and ERP/OA systems. Able to work under pressure and manage multiple tasks and deadlines. Detail-oriented and responsible.