office administrator

Education:

Secondary (high) school graduation certificate.

Tasks:

• Review and evaluate new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Plan and control budget and expenditures.

Supervision:

3-4 people.

Computer and technology knowledge:

• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Time management.

Experience:

1 year to less than 2 years.