Manager, Project Planning

Job Purpose

Lead the specification, identification, development, selection and implementation rollout to group companies and maintenance of best in class processes, systems and tools including but not limited to project management portfolio and project-based software, project services cost and scheduling software to deliver successful and efficient project management and control systems across the ADNOC group companies. Manage the standard implementation and rollout of project management system guidelines, documentation and administration. Lead the identification and selection of best practice project management and project services systems. Manage the standard implementation and rollout of project management system guidelines, documentation and administration. Lead the assurance of competence and assessments of project management system and administration personnel throughout ADNOC and advise on areas for development. Ensure that ADNOC project management processes, systems and tools are being administered and maintained throughout the group companies. Establish and lead the ADNOC group wide project management systems knowledge community.

Key Accountabilities

Project Management Systems

Lead the specification, identification, development, selection and implementation rollout to group companies and maintenance of best in class processes, systems and tools including but not limited to project management portfolio and project-based software, project services cost and scheduling software to deliver successful and efficient project management and control systems across the ADNOC group companies. Oversee the group’s overall project management processes, systems and tools; monitor alignment with defined targets and identify deviations and risks to be reported to the head of function.

Act as the custodian and define detailed group-specific project management systems standards, procedures, methodologies and tools in line with ADNOC guidelines and ensure their dissemination in the organization and compliance.

Provide technical expertise on project management processes, systems and tools and administration whenever required.

Lead development of project management and project services competency and career development program; in addition to establishing clear deployment guidelines with the objective of ensuring the right capability for the success of the capital delivery program.

Project Control

Support the project manager in controlling the individual project, applying company’s methodologies, processes and templates.

Maintain the project management and control systems for the project in terms of administration.

Support timely identification of potential issues and mitigation actions.

Drive timely management of change for changes that may affect the asset and the project and manage the management of change process.

Educate the project management team and integrated project management team on project management and project services systems methodologies, processes, templates, etc.

Management

Plan and supervise the activities of the personnel and resources of the department to achieve the division objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the department in line with division objectives.

Develop the knowledge, competencies and innovative spirit in the department and support the establishment of personal development plans, succession planning and talent pipeline within the department in coordination with the human capability group to continuously develop employees with emphasis on UAE nationals to meet Emiratization targets.

Budgets and Operational Plans

Compile and provide input for preparation of the division budgets and regularly monitor expenditure against approved department budget levels.

Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

Policies, Systems, Processes & Procedures

Lead the implementation of approved department policies, processes, systems, standards, procedures and internal controls in order to support execution of the division work programs in line with company and international standards.

Performance Management

Implement the company performance management system for individuals within the department in accordance with company approved guidelines and continuously monitor the achievement of the department KPIs related to the approved annual performance management contract and the balanced scorecard.

Organisation Structure and Development

Review, develop and recommend the appropriate organisation structure for the department that will best utilise human capital while proactively incorporating sustainability into the ongoing work practices to meet the business objectives.

Innovation and Continuous Improvement

Encourage innovation, enhance employee motivation and support initiatives for implementation of change management to continuously improve operations and services.

Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the department.

Health, Safety, Environment (HSE) and Sustainability

Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems and controls and applicable legislation and sustainability guidelines across the department in line with international standards, best practices and ADNOC code of practices.

Ensure adequate HSE training and induction for all department employees to meet HSE standards.

Management Information Systems (MIS) and Reports

Prepare all department MIS and progress reports to provide accurate and timely reports and necessary information to company management to effectively manage the business.

Communications & Working Relationships

Internal: Heads of functions, project services, other heads of disciplines within the project services projects planning teams and project management in group companies, other ADNOC functions in upstream, downstream, TEO, IT, etc.

External: Senior management of PMC and third party service providers, government organizations and entities.

Qualifications, Experience, Knowledge & Skills

Minimum Qualification: Bachelor’s degree in computer engineering or relevant disciplines.

Minimum Experience & Knowledge & Skills: 15 years of experience with project management systems development and management.