Administrative Assistant (m/f/d) (Office Manager)
Summary
Do you always maintain an overview, organize with passion, and appreciate working in a multicultural environment? Then a varied task awaits you, in which you can coordinate and help shape the administrative processes of a highly specialized program area. Description
- Independent handling of general secretarial and administrative tasks (e.g., correspondence, reports, filing, processing and registration of incoming and outgoing correspondence)
- Processing of administrative inquiries from employees and external service providers
- Organization and booking of business trips as well as management of the associated travel documents
- Support in the onboarding of new employees as well as in administrative processes for service providers and departing team members
- Receipt and processing of external telephone inquiries as well as coordination of inquiries from other departments
- Support in the planning and execution of meetings, workshops, team events, and external visits
- Representation of the GEO secretary or the GEO administrative assistant during absences
- Participation in the preparation and administrative support of satellite launch campaigns, launch, and commissioning activities
- Administrative support for other secretariats within the PRD department as required
About the Client
Our client is an intergovernmental organization. It operates and develops weather satellites that provide essential data for weather forecasting, climate observation, and environmental monitoring. From its headquarters in Darmstadt, the company coordinates international missions and programs that make an important contribution to global climate and weather research. Requirements
- Experience in a multilingual and/or international working environment
- Very good English skills in speaking and writing
- Strong written expression and communication skills
- Confident handling of MS Office applications, SAP and ideally an electronic document management system
- High service orientation and a professional appearance when dealing with internal and external contacts
- Independent, structured, and proactive way of working
- Strong team spirit and the ability
What We Offer
- A varied activity in an international environment
- A professional, collegial, and appreciative working environment
- Working hours of 40h/ week
- An attractive remuneration of 40,000€ - 45,000€ p.a.
More Information
Have we piqued your interest?
Then simply apply now via our homepage.
We look forward to your application.