Event Coordinator (m/f) (M/F)

The Adecco agency of Tain l'Hermitage is looking for one of its clients:

Event Assistant (M/F) as part of the preparation and organization of a Trade Fair to strengthen the project team during a key period.

This mission is primarily oriented towards field events and logistics, with strong involvement in preparation, operation during the event, and post-fair closing.

Main Missions Before the fair (preparation)

• Participate in the logistical coordination of the fair.
• Contribute to the preparation of schedules, listings, and operational documents.
• Participate in the management of registrations, badges, accommodation, and transport.
• Follow up on orders for equipment, products, and event materials.
• Prepare team kits, roadbooks, and logistical documents.

During the fair

• Participate in the assembly and installation phases.
• Ensure a daily presence on the ground.
• Coordinate the needs of teams and service providers.
• Manage unforeseen circumstances with reactivity.
• Ensure the smooth running of animations, appointments, and events organized at the fair.
• Perform various logistical tasks: restocking, light handling, equipment preparation, stock management, and storage space management.

After the fair

• Participate in dismantling and tidying up.
• Organize the return of equipment.
• Perform post-event administrative and logistical follow-ups.
• Contribute to the event assessment and the capitalization of feedback.

Profile sought Above all, we are looking for a dynamic and committed personality. You are:

• Organized and rigorous.
• Very versatile.
• Reactive and able to manage several subjects simultaneously.
• Comfortable in a constantly evolving environment.
• Possessing a strong team spirit.
• Autonomous and resourceful.
• Capable of adapting quickly to new situations.
• Able to use IT tools effectively (Canva, Office 365, SAP, Salesforce, PPTX.)

This position is for you if:

• You like being in the field as much as in the office.
• Travel planned to Lyon
• You do not hesitate to get your hands dirty when necessary.
• You appreciate dynamic environments where no two days are alike.
• You are ready to fully invest yourself in a large-scale project.

Important points A Trade Fair is a major event that generates particularly intense activity over several months.

This mission requires:

• High availability.
• Good resistance to stress and fatigue.
• Great flexibility and adaptability.
• An appetite for events (prior experience in this field would be desirable and preferred)
• The desire to contribute concretely to the success of an ambitious collective project.
• Having the capacity to welcome and assist national & international clients.
• Being comfortable with English.

If this position interests you, apply online