Finance & Office Manager (9 month FTC)

About the company

We are recruiting on behalf of a growing and dynamic business seeking a Finance & Office Manager (9 month FTC) to play a key role in supporting both the financial operations and day-to-day running of the organisation. This is a varied position that combines finance, office management, HR administration, and business support responsibilities, making it an excellent opportunity for someone who enjoys working within a collaborative small business environment. Reporting directly to the Directors, you will take ownership of the finance function while also supporting operational processes across the business.

Your tasks

• Manage day-to-day accounting activities, including accounts payable, accounts receivable, and general ledger postings.
• Process supplier invoices, receipts, and sales invoices accurately and in a timely manner.
• Perform regular bank reconciliations and maintain accurate financial records.
• Administer payroll, pensions, staff expenses, and associated records.
• Calculate monthly VAT and Corporation Tax provisions and coordinate quarterly VAT returns.
• Manage credit control activities, ensuring invoices are paid within agreed terms.
• Liaise with external accountants and other financial advisors as required.
• Monitor company cash flow and prepare regular cash flow reports.
• Support the preparation of budgets, forecasts, and management reports alongside the Directors.
• Maintain profit and loss reports and budget tracking documents.
• Analyse and report on financial performance, budget variances, and key business KPIs.
• Participate in monthly finance meetings, providing insights and recommendations.
• Support financial planning and ensure budgets reflect significant business changes.
• Oversee efficient day-to-day office operations.
• Support HR administration, including onboarding, offboarding, staff records.
• Assist with office-based Health & Safety administration.
• Support project administration through systems and workflow management
• Complete supplier onboarding documentation and company compliance paperwork.
• Manage and monitor the company inbox and assist Directors with email and document management.
• Coordinate general office administration, including phones, post, filing, and ordering office supplies.

Requirements

• Proven experience in a finance, bookkeeping, or accounts position.
• AAT qualified or studying towards ACCA, CIMA.
• Hands-on experience with payroll, pensions, VAT returns, and credit control.
• Strong knowledge of accounting software, ideally Xero.
• Advanced Microsoft Excel skills.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High levels of accuracy and attention to detail.