Management Assistant (M/F)

Are you looking for versatile administrative missions within a dynamic law firm in Paris 17th? Reporting directly to the Secrétaire Générale, with strong internal collaborations (partners, administrative team) and external collaborations (chartered accountant, social organizations), you will undertake the following missions:

Accounting

• Monitoring the accounting mailbox: processing and dispatching incoming emails.
• Filing and management of accounting documents on the dedicated tool (Zeendoc): to be evolved during the transition to electronic invoicing.
• Monitoring supplier accounts, supplier schedules, and expense reports.
• Monitoring partners' bank cards.
• Monitoring partners' social charges (Urssaf, CNBF, ordre) and updating tracking tables.

Invoicing

• Monitoring the invoicing mailbox: processing and dispatching incoming emails.
• Allocation of costs to files.
• Issuance of proforma invoices and invoices.

HR

• Monitoring the recruitment mailbox.
• Complete management of intern HR files: advertisements, organizing interviews, internship agreements, administrative follow-up.
• Occasional participation in recruitment processes for other profiles (CDD, CDI, apprentices).

Missions may evolve according to the needs of the firm, notably during the implementation of mandatory electronic invoicing.

Required Skills and Qualities

• English: B2 level required.
• Office tools: Mastery of office tools (Excel, Word).
• Document management: Knowledge of document management software (type Zeendoc).
• Accounting and charges: Notions in general accounting and management of social charges.
• Electronic invoicing: Awareness of the challenges of electronic invoicing (ongoing reform).

Personal Qualities

• Rigor and organizational skills.
• Discretion and respect for confidentiality. Versatility and adaptability.