Versatile Assistant Director (M/F)

Assistance to General Management and Administrative Management of new hires: - Management of the Comex agenda: arbitration of priorities, meeting organization, and travel management.

• Preparation of executive files: creation, proofreading, and formatting of materials, minutes, and presentations.
• Filtering and management of information flows: priority and confidential processing of emails and mail.

• Coordination of stakeholders: key interface with internal and external interlocutors (clients, candidates, service providers).
• Follow-up of onboardings in connection with the DRH and the DSI (Management of access badges, phones, and equipment for new employees with the DSI).

Coordination and follow-up of General Services:

• Ensuring excellence in the working environment by coordinating all partners and service providers (reception, maintenance, office supplies, security).
• Management of workspaces and guaranteeing a functional working environment.

• Budgetary and contractual follow-up: management of the general services budget, monitoring of supplier contracts, and continuous search for cost optimization.
• Management of equipment and stocks: monitoring of supply orders and management of the hardware fleet in close connection with the DSI.

• Maintenance and continuous improvement: reactive handling of local malfunctions and proposal of pragmatic adjustments to streamline daily office operations.

Organization of Internal & External Events

• Follow-up of corporate events: In connection with the Marketing Director, you are in charge of planning internal and external events.
• Welcome and representation: handling high-profile visitors (institutional clients, strategic partners).

Internal Communication:

• Contribution to the animation of internal communication (information notes)
• Support for the organization of collective highlights (team buildings, internal HR events)

Occasional participation in several cross-functional projects in connection with internal teams.

Technical Skills - Mastery of digital tools: Office pack (Outlook, Word, Excel, PowerPoint) and collaborative tools (shared calendars, remote working platforms).

• Administrative skills: writing proficiency, documentary rigor, and methodical organization.
• An understanding of the financial and regulatory ecosystem is a plus.

• Languages: English B1/B2 (written and oral).

Soft Skills:

• Absolute discretion, sense of service, and management of sensitive information.
• Anticipation, proactivity, fine management of priorities, and stress management in a demanding environment.

• Interpersonal skills, team spirit, and natural adherence to company values.