administrative assistant

*Company Overview*

Activox Electronics Ltd. is a trusted leader in life safety and property protection, dedicated to delivering professional, customer-driven solutions since 1986. As a locally owned and operated business, we partner with property owners, management companies, and government agencies to provide reliable and cost-effective security and fire system services.

*Job Overview*

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this vital role, you will support daily office operations, manage administrative tasks, and ensure smooth communication across departments.

*Responsibilities*

• Manage front desk duties, including handling multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office, etc
• Maintain organized filing systems for documents, and records in both digital and physical formats
• Provide excellent customer support by addressing inquiries promptly and professionally
• Preparing of workorders
• Proofread correspondence, reports, and documents to ensure accuracy and clarity
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Knowledge of front desk operations, phone etiquette, and multi-line phone systems
• Customer service experience demonstrating professionalism and effective communication skills

*Skills / Qualifications*

• Proficient in Microsoft Office (word, excel, outlook)
• Eligible for Security Clearance (Canadian Citizen no Criminal History)
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Attention to detail and accuracy
• Proficient in English Language (French is an asset)
• Ability to work independently and as part of a team
• Ability to be productive in an environment that can be loud at times
• Ability to be productive in a fast pace environment
• Self-motivated
• Previous administrative or office experience is considered an asset
• Knowledge or experience in the life safety industry; fire, sprinkler and security systems, is considered an asset but not required.

Pay: $20.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Work Location: In person