Project Assistant (m/w/d) – PMO / Project Management Office | Berlin-Marienfelde

About us

ACS Services GmbH is a modern personnel service provider focusing on commercial, technical, and project-related specialist areas. We bring qualified specialists together with well-known companies and offer long-term career perspectives through personal support and a strong network.

For one of our customers, we are looking for a dedicated Project Assistant (m/w/d) to support the Project Management Office (PMO) at an international project location in Berlin.

Your tasks

Project Coordination & PMO Support

• Supporting the PMO in the organization and management of projects
• Tracking tasks, measures, and project activities across various stakeholders
• Ensuring transparent and structured project communication

Controlling & Tracking

• Maintenance and management of invoice and cost overviews
• Creation and maintenance of project trackers to monitor progress and KPIs
• Supporting the assurance of data quality and data consistency

Process Management

• Creation and maintenance of process representations and flowcharts
• Analysis of existing workflows and identification of optimization potential
• Supporting the reduction of administrative process efforts

Document & Information Management

• Structuring and maintaining project folders as well as documentation platforms
• Ensuring traceable and up-to-date document filing
• Supporting the management of project-related information

Meeting & Workshop Organization

• Organization, coordination, and follow-up of meetings and workshops
• Planning of meeting rooms, hotel bookings, and organizational framework conditions
• Supporting the creation of presentations and management documents

Reporting

• Collaborating on the creation of reports for management
• Preparation of project information and key figures
• Ensuring a clear and meaningful presentation of relevant project data

Your profile

• Completed studies in the field of:
• Business Administration
• Project Management
• Economics
• or comparable qualification
• Initial experience in project management, PMO, or an administrative project environment is an advantage
• Very good knowledge of Microsoft Office applications
• Experience with project management tools, ideally Smartsheet
• Structured and diligent way of working
• High level of initiative and self-organization
• Very good communication and teamwork skills
• Strong organizational talent and high attention to detail

Language skills

• Fluent English (mandatory)
• German and/or French are an advantage

We offer

• International project environment with exciting challenges
• Varied activities in the Project Management Office
• Collaboration in a dynamic and growing company
• Personal support through a fixed contact person
• Individual training and development opportunities

Your chance

Do you work in a structured manner, maintain an overview even in complex projects, and want to take on responsibility in an international environment?

👉 Apply now and become part of our network! We look forward to getting to know you.