Real Estate Administration & Operations Specialist

Your tasks

We are seeking an experienced Real Estate Administration & Operations Specialist with strong hands-on knowledge of Dubai’s real estate brokerage environment, transaction documentation, and UAE government procedures. The successful candidate will be responsible for overseeing the administrative and documentation requirements of property transactions from deal closure through completion, while ensuring that all processes, approvals, documentation and government formalities are handled accurately and within the required timelines. This is a hands-on role requiring strong knowledge of Dubai real estate transactions, excellent follow-up and coordination skills, and the ability to independently manage multiple transactions and administrative requirements.

• Manage the company’s day-to-day real estate administration, documentation and government-related formalities.
• Prepare, review and coordinate Form A, Form B, Form F, MOUs, commission agreements, NOCs and other property transaction documentation.
• Coordinate the complete documentation process from deal closure through transfer, registration and completion.
• Liaise with buyers, sellers, landlords, tenants, developers, property consultants, trustees, banks and relevant government authorities.
• Handle NOC applications, property transfer documentation, trustee office procedures, title deed requirements and registration-related paperwork.
• Ensure all transaction documents are accurate, complete, properly executed and systematically maintained.
• Monitor pending documentation, approvals, payments and transaction deadlines, ensuring timely follow-up and completion.
• Maintain and coordinate the company’s licenses, registrations, permits, certificates and other official documentation.
• Attend trustee offices, government departments and other relevant authorities when required.
• Coordinate closely with Sales, Finance, HR and Management on transaction and administrative requirements.
• Maintain accurate records and ensure all documentation is properly organized and readily accessible.
• Proactively follow up with all relevant parties to minimize delays and ensure smooth transaction completion.

Requirements

Candidate Requirements

• 5+ years of UAE experience, preferably within a Dubai real estate brokerage.
• Proven experience in Real Estate Administration, Operations, Transactions or a similar role.
• Strong hands-on knowledge of Form A, Form B, Form F, MOUs, NOCs, property transfers and trustee procedures.
• Fluent Arabic speaking ability is mandatory, along with strong English communication skills.
• Strong understanding of UAE government procedures and real estate documentation requirements.
• Excellent coordination, follow-up and organisational skills.
• Strong attention to detail and accuracy.
• Ability to independently manage multiple transactions, priorities and deadlines.
• Professional communication skills and the ability to coordinate effectively with internal teams and external stakeholders.
• UAE driving licence is preferred.

What We Are Looking For We are looking for someone who is hands-on, organised, proactive and highly dependable, with the ability to take ownership of transaction administration and ensure that every stage of the process is followed through to completion. Candidates should have a strong understanding of the Dubai real estate market and be comfortable dealing directly with clients, developers, trustees, banks and government authorities.

Other

Location: Dubai, UAE Employment Type: Full-Time Industry: Real Estate Brokerage Languages: Arabic & English – Mandatory Gender: Male