Purchasing Supervisor

Company description

The FAENA Movement is a journey of art, culture, and community. Rooted in the soulful traditions of the South and elevated by imaginative design, our culture celebrates authentic hospitality and transformative experiences. We create spaces where dreams are brought to life—through bold ideas, meaningful collaboration, and a deep sense of purpose.

As we continue our expansion into the Kingdom of Saudi Arabia, FAENA The Red Sea will mark a new chapter—visionary in spirit, exceptional in execution. We’re building more than a hotel; we’re shaping a world of beauty, wonder, and connection. If you’re driven by creativity, excellence, and a desire to be part of something extraordinary, we invite you to help bring this vision to life.

Job description

Job overview

The Purchasing Supervisor is responsible for overseeing day-to-day purchasing activities to ensure the timely and cost-effective procurement of goods and services. The role supports the Purchasing Manager by supervising purchase orders, coordinating with suppliers, and ensuring compliance with company procurement policies. It also involves monitoring inventory needs, resolving supply issues, and ensuring that all purchases meet quality, budget, and delivery requirements to support smooth business operations.

Duties and responsibilities

Supervise daily purchasing activities and ensure smooth procurement operations

Assist in sourcing suppliers and obtaining competitive quotations

Review and process purchase requisitions and purchase orders accurately

Ensure purchases comply with company policies, budgets, and approval procedures

Coordinate with suppliers to confirm pricing, availability, and delivery schedules

Monitor order status and follow up to ensure timely delivery of goods and services

Resolve issues related to delayed deliveries, incorrect items, or quality concerns

Maintain updated records of purchases, contracts, and supplier information

Support inventory control by coordinating with stores/warehouse teams

Assist in evaluating supplier performance and maintaining vendor relationships

Ensure proper documentation for all procurement transactions

Work closely with finance and operations departments on purchasing needs

Monitor stock levels and report shortages or excess inventory

Assist in cost control and identifying savings opportunities

Prepare purchasing reports and updates for management review

Ensure compliance with procurement policies and internal controls

Support audits by providing required purchasing documentation

Train and guide junior purchasing staff when needed

Qualifications

Diploma or bachelor’s degree in supply chain management, business administration, finance, or related field

2–5 years of experience in purchasing, procurement, or supply chain operations

Good understanding of procurement processes, vendor management, and inventory control

Experience working with ERP systems such as SAP, Oracle NetSuite, or similar platforms

Proficiency in Microsoft Excel for reporting and data tracking

Additional information

Skills

Strong organizational and coordination skills

Attention to detail and accuracy in documentation

Good negotiation and communication abilities

Ability to manage multiple purchase requests and deadlines

Problem-solving and issue resolution skills

Knowledge of supplier management and procurement procedures

Cost awareness and budget control understanding

Teamwork and supervisory skills

Ability to follow policies and ensure compliance

Time management and prioritization skills

Strong analytical and reporting abilities

Ability to work under pressure in a fast-paced environment