Purchasing Officer

Company description

The FAENA Movement is a journey of art, culture, and community. Rooted in the soulful traditions of the South and elevated by imaginative design, our culture celebrates authentic hospitality and transformative experiences. We create spaces where dreams are brought to life—through bold ideas, meaningful collaboration, and a deep sense of purpose.

As we continue our expansion into the Kingdom of Saudi Arabia, FAENA The Red Sea will mark a new chapter—visionary in spirit, exceptional in execution. We’re building more than a hotel; we’re shaping a world of beauty, wonder, and connection. If you’re driven by creativity, excellence, and a desire to be part of something extraordinary, we invite you to help bring this vision to life.

Job description

Job overview

The Purchasing Officer is responsible for sourcing and procuring goods and services required for daily operations in a timely, cost-effective, and efficient manner. The role involves processing purchase requests, obtaining quotations, issuing purchase orders, and coordinating with suppliers to ensure accurate delivery of quality materials. It also supports inventory control, maintains procurement records, and works closely with internal departments to meet operational needs while following company purchasing policies and budgets.

Duties and responsibilities

Process purchase requisitions and convert them into purchase orders

Source suppliers and request quotations for goods and services

Compare prices, quality, and delivery terms to ensure best value

Issue and track purchase orders to ensure timely delivery

Coordinate with suppliers to confirm order details and delivery schedules

Follow up on pending, delayed, or incomplete deliveries

Ensure all purchases comply with company policies and approved budgets

Maintain accurate records of all purchasing transactions and documentation

Update and manage supplier database and contact information

Coordinate with stores/warehouse to monitor stock levels and requirements

Assist in resolving issues related to damaged, incorrect, or missing items

Work closely with finance for invoice verification and payment processing

Support inventory control and stock replenishment activities

Ensure proper filing and documentation for audit purposes

Assist in evaluating supplier performance and service quality

Provide regular reports on purchasing activities and status updates

Maintain strong communication with internal departments and vendors

Ensure cost-effective purchasing and support budget control initiatives

Qualifications

Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or related field

1–3 years of experience in purchasing, procurement, or store operations

Basic understanding of procurement processes and supplier management

Familiarity with purchase orders, quotations, and inventory procedures

Experience using ERP or procurement systems such as SAP, Oracle NetSuite is an advantage

Proficiency in Microsoft Excel for data entry and reporting

Additional information

Skills

Strong attention to detail and accuracy

Good organizational and record-keeping skills

Basic negotiation and communication skills

Ability to handle multiple tasks and meet deadlines

Knowledge of procurement and purchasing procedures

Problem-solving skills for delivery or supplier issues

Time management and prioritization abilities

Teamwork and coordination with internal departments

Cost awareness and budget control understanding

Ability to follow instructions and company policies

Strong administrative and documentation skills

Ability to work in a fast-paced environment