Manager - Procurement

Overview

The procurement and contracts function is responsible for all procurement activities for Abu Dhabi Global Market as well as contracts lifecycle management and supplier relationship management. The main objective is to manage the acquisition of goods and services fairly, transparently, and with integrity while optimising costs, quality, and supplier relationships to contribute to ADGM's success.

The role of the procurement manager is responsible for managing and handling the end-to-end process for all purchasing-related activities to ensure the efficient and cost-effective acquisition of goods and services to deliver the best value for ADGM. This will also include stakeholders' management both internally and externally, strategic sourcing, negotiation, monitoring the whole pre-qualification process, bid process, vendor performance evaluation, and reporting.

Operational responsibilities

Act as a procurement partner for the assigned stakeholder and manage the end-to-end procurement process in collaboration with key business users.

Develop procurement plan for the assigned stakeholders and manage and monitor it throughout execution.

Promote agile procurement by continuously improving contracts and suppliers' processes, optimising workflows, and implementing best practices to drive operational efficiency and cost savings.

Lead or assist with the training of business functions on established direct procurement policies and monitor their adherence and compliance to the process.

Draft and execute RFXs based on department requests.

Prepare, where necessary, otherwise supervise and monitor purchase orders and send copies to suppliers and the department originating requests (with the support of the admin assistant and/or document controller).

Process, where necessary, otherwise supervise and monitor quotations for approved requisitions raised by ADGM functions.

Manage, ensure, and implement, if necessary, a bidding process which complies with ADGM policies, including procurement strategy, prequalification of bidders, preparation of tender documents, conduct of tender process, tender evaluation, recommendation for award, negotiations, and award of purchase orders.

Provide advice and support to business functions as needed in cases of disputes or claims.

Manage post-award activities, namely variations and close-out.

Participate in developing and promulgating supplier relationship management policies and procedures and obtain director approval.

Regularly measure suppliers' performance and assess any supplier-related risk.

Develop, in coordination with business functions (users), the evaluation criteria.

Monitor the technical evaluation done by business units or functions.

Own the process of the commercial evaluation of bids and lead negotiations with selected bidders.

Provide business advisory and act as a business advisor regarding budget construction and/or expenditure on strategic projects, including consultancy on the best approach to purchase products or services.

Prepare submissions for procurement or tender committee and attend the committee meetings where necessary.

Conduct and chair pre-bid meetings and participate in kick-off meetings.

Assess the need and propose the design of the register and database and ensure that suppliers are correctly registered in the database when established.

Support in developing collaborative partnerships with key suppliers to reduce costs, improve purchasing performance, and enhance value add for ADGM.

Propose supplier segmentation (e.g., strategic versus non-strategic) and specify a performance management approach for evaluating suppliers such as a supplier scorecard.

Develop and propose various category strategies where required.

Develop supplier performance evaluation forms and evaluate new suppliers, receiving feedback from business functions about suppliers.

Build and maintain strong relationships with vendors, monitoring their performance and ensuring timely delivery of goods and services.

Draft, review, and manage procurement contracts and agreements to ensure compliance with legal and regulatory requirements.

Manage relationships with suppliers, negotiate, monitor their performance, resolve issues, and collaborate to drive continuous improvement and ensure mutually beneficial outcomes.

Identify and mitigate procurement-related risks, ensuring compliance with regulations and internal policies.

Deliver additional tasks that may be delegated or assigned from the procurement and contracts director.

Managerial responsibilities

Create an environment where team members consistently drive to improve performance.

Manage the team with full accountability for achieving overall agreed objectives.

Manage by effectively empowering team members.

Take responsibility for mentoring high potential and most critical talent in their career progression.

Review performance of the team and address performance issues quickly through clear decisions.

Compliance responsibilities

Ensure sourcing, acquisition, awarding, and contract practices are conducted with integrity and objectivity in compliance with applicable policies.

Identify conflicts of interest and ensure they are reported in compliance with applicable policies.

Ensure compliance with procurement policies, regulations, and ADGM ethical guidelines.

Information security related

Understand, adopt, adhere to, and practice responsibilities or controls as per ADGM information security policy and best practices explained in induction and awareness sessions.

Maintain confidentiality, integrity, and availability of ADGM information at all times, both within and outside ADGM.

Essential qualifications and experience

Bachelor's degree with 8+ years of experience in the same field.

Demonstrate significant experience in end-to-end procurement processes, purchasing activities, and best practices for a variety of goods and services.

Possess knowledge of applicable laws, regulations, and procurement ethical practices.

Demonstrate knowledge in payment guarantees and insurance requirements.

Demonstrate knowledge and experience in procurement software.

Possess knowledge of international codes, incoterms, logistics, expediting, and supplier surveillance.

Demonstrate strong planning, organisation, and supplier management skills.

Hold strong internal and external stakeholder management skills, with the ability to negotiate and influence at all levels including senior management.

Demonstrate negotiation skills, with the ability to manage complex supplier contracts while maintaining effective supplier relationships.

Strong negotiation, reporting, and project management skills.

Strong communication skills both written and oral in English.

Desirable qualifications and experience

Proficiency in Arabic language.

Experience in the UAE market and suppliers.

CIPS, CPSM, CCCM, or any other recognized procurement certification.