Executive Assistant
Your tasks
- Protect the CEO's time, information and decision process by managing executive administration, meetings, correspondence, action follow-up and confidential records.
- Manage the CEO calendar, appointments, travel, meetings and priority reminders.
- Maintain separate Group and subsidiary files, calendars and approval records where the CEO acts in both capacities.
- Prepare agendas, briefing packs, decision summaries, draft correspondence and action registers.
- Follow up departmental heads on instructions and due dates without assuming their authority.
- Screen submissions for completeness, approvals and supporting evidence before presenting them to the CEO.
- Maintain confidential executive records and controlled access to sensitive information.
- Coordinate Board, management, bank, supplier and major customer meetings.
Performance measures
- Executive actions followed up by due date
- Accuracy and timeliness of meeting records
- Quality of briefing packs
- Correspondence turnaround
- Calendar conflicts avoided
- Confidentiality incidents
Requirements
- Degree in business administration, management, communications or a related field.
- At least four years supporting a CEO, Managing Director or senior executive.
- Excellent written English, document preparation and minute-taking ability.
- Advanced competence in Word, Excel, PowerPoint, email, calendars and digital filing.
- Strong verified confidentiality and integrity record.
Required competencies and conduct
- Discretion
- Organization
- Follow-through
- Executive judgement
- Concise writing
- Professional confidence
- Attention to detail
Other
Authority and control restrictions
- May coordinate approvals but cannot approve expenditure, prices, recruitment or contracts.
- Must not issue an instruction as the CEO's decision unless the decision is recorded
- Must preserve separate records when the CEO acts for the Group and the subsidiary.
Location: Accra Salary: Attractive