Project Secretary ( Arabic)
- Typing of site documents, correspondences, MOMs, memos, transmittal as required specifically by Project Manager and other team members.
- Checking quality of documents.
- Setting up & Maintain project filling system that supports efficient information management.
- Performs file backup to ensure proper storage and archiving of electronic registers.
- Develop and implement processes related to document control and management.
- Ensure proper logging and indexing of all documents such that timely retrieval of documents can be done, when needed.
- Teaming up with other documentation groups, as applicable.
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
- Ad hoc duties as required to assist the project team.
- Produce and maintain Document Progress Reports to Project Managers.
- Prepares Document Transmittals, Delivery and collection of documents from Consultants, Contractors, Authorities and internally.
- Ensure working files are kept up to date with most recent documents and drawing revisions.
- Should be Graduate with practical / hands-on experience in document management roles in construction projects of at least 5 years in UAE.
- Excellent Typing skills, with proficiency working with personal computer applications, such as MS Word processing program, data management, spreadsheet, and desktop publishing applications.
- Ability to keep sensitive information confidential, plan and execute diverse tasks at the same time without supervision.
- Familiar with e-Document management systems.
- Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
- Able to work in a fast-paced and deadline-driven environment.
- Should be highly organized and pro-active.
- Have keen attention to details.
- Possess brilliant human relationship skills, in addition to being able to communicate orally and in writing.
Able to handle English and Arabic communication and correspondence with excelleance.