Junior Executive Assistant

Requirements

We are looking for a proactive, organized and dependable Junior Executive Assistant & Team Coordinator to join our team on a temporary basis until 31 December 2026. The successful candidate will be based in India and work remotely, providing day-to-day executive and administrative support to management while coordinating closely with our UAE-based team. This role is suitable for someone at an early stage of their career who is highly organized, communicates professionally and enjoys keeping people, meetings, tasks and deadlines well coordinated. Based on performance during the temporary engagement and the requirements of the business, there may be an opportunity for the role to transition into permanent employment. Key Responsibilities • Provide day-to-day executive and administrative support to the management team. • Manage calendars, schedule meetings and coordinate appointments. • Organize internal and external meetings and ensure timely coordination with all participants. • Track action items, deadlines and pending matters and proactively follow up with relevant team members. • Assist management with maintaining daily and weekly priorities and task lists. • Coordinate between management, internal teams, clients and external service providers. • Draft and format routine emails, correspondence, presentations and documents. • Maintain organized electronic records, folders, trackers and internal databases. • Prepare meeting agendas and supporting documents and track follow-up actions. • Assist with travel planning, itineraries and administrative arrangements when required. • Support the wider team with general administrative and operational coordination. • Handle confidential business information and correspondence with discretion.

• Bachelor’s degree in Business Administration, Management, Communications or a related field. • 1–3 years of relevant experience in an executive assistant, administrative, team coordination or similar role. • Excellent written and spoken English. • Strong organizational, coordination and time-management skills. • Good working knowledge of Microsoft Outlook, Word, Excel and PowerPoint. • Comfortable using online meeting and collaboration platforms. • Ability to manage multiple tasks and priorities simultaneously. • Strong attention to detail and ability to follow through on assigned tasks. • Professional and confident when communicating with management, colleagues and external stakeholders. • Self-motivated and able to work effectively in a remote environment. • Comfortable working and coordinating with a UAE-based team. • Must currently be based in India. • Must be available to work full-time until 31 December 2026.