Accounts/Admin Manager

We are seeking an experienced Administrative Assistant to join our team and oversee the administrative and documentation processes supporting the import-export of pharmaceutical products. The role requires a detail-oriented professional with strong organizational skills who can ensure smooth coordination between suppliers, customers, and financial institutions.

Key Responsibilities:

• Prepare, review, and manage contracts, invoices, and packing lists for import and export transactions.
• Ensure all shipping and trade documents comply with regulatory requirements and align with bank standards for suppliers and customers.
• Liaise with banks on documentation requirements for Letters of Credit and other trade finance matters.
• Coordinate closely with suppliers, freight forwarders, and customers to ensure timely and accurate submission of shipping documents.
• Maintain proper documentation records and filing systems to support audits, compliance, and internal controls.
• Work with internal teams (procurement, sales, finance) to ensure smooth workflow and alignment on documentation needs.
• Monitor deadlines, track document progress, and proactively resolve discrepancies or issues with stakeholders.
• Support management with periodic administrative and compliance reports.

Requirements:

• Diploma in Business Administration, Supply Chain, or a related field.
• At least 1 year of relevant experience in administrative or documentation management, preferably in the pharmaceutical or trading industry.
• Strong knowledge of shipping documents (commercial invoices, packing lists, bills of lading, certificates of origin, etc.) and banking requirements for trade finance.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks under tight deadlines.
• Proficiency in MS Office Suite and experience with ERP or trade documentation systems.
• Strong communication and interpersonal skills to liaise effectively with banks, suppliers, and customers.
• Ability to work independently while supporting cross-functional teams in a fast-paced environment.

If you are meticulous, proactive, and eager to play a critical role in supporting the operational flow of a growing pharmaceutical company, we welcome your application. Please submit your resume along with a cover letter outlining your suitability for the position to 'aurobindyap@3npharma.com'